Front Office Coordinator

Our client, a global investment firm, is seeking a polished and hospitality-driven Receptionist/Front Office Coordinator to support its newly opened office and incubator space. This individual will serve as the face of the office, creating a welcoming and high-touch experience for employees, guests, and visiting executives while ensuring the office runs smoothly day-to-day.This role is ideal for someone coming from the service or hospitality industry who thrives in a fast-paced, people-facing environment and takes pride in delivering exceptional customer service. The ideal candidate is proactive, organized, adaptable, and enjoys building relationships while juggling multiple priorities with professionalism and ease.**Please note that this is an onsite, temp-to-perm role based in Santa Clara, CA. Pay will be $80k/yr.**Key Responsibilities:Serve as the first point of contact for all guests, clients, and employees entering the officeGreet and assist visitors while providing a polished, professional, and hospitality-driven experienceManage front desk operations and maintain an organized, welcoming reception areaCoordinate conference room scheduling, meeting preparation, and hospitality services including catering and beverage setupAssist with day-to-day office operations including inventory management, office supplies, mail distribution, shipping/receiving, and facilities coordinationSupport onboarding logistics for new hires including desk setup, office access, and welcome coordinationPartner with vendors, building management, and internal teams to ensure the office environment remains fully operational and well-maintainedHelp coordinate internal events, team gatherings, and meetings within the incubator spaceMonitor shared spaces to ensure cleanliness, organization, and overall employee experience standards are maintainedHandle incoming calls, calendars, and general administrative support as neededProvide ad hoc support to leadership and cross-functional teams on special projects and office initiativesHelp foster a positive, collaborative, and service-oriented office cultureQualifications:1–4+ years of experience in hospitality, guest services, luxury retail, or office coordination requiredPrior experience within a high-end restaurant, luxury hotel, private club, fine dining, or other elevated hospitality environment strongly preferredExceptional interpersonal and communication skills with a hospitality-first mindsetProfessional, polished, and customer-service oriented demeanorHighly organized with strong attention to detail and ability to multitask in a fast-paced environmentProactive and resourceful with a no-task-too-small mentalityComfortable interacting with executives, clients, and high-profile guestsProficiency in Microsoft Office and Google Suite preferred