Front Office Executive

Zocoa Group | Dubai, UAEZocoa Group is looking for a professional, well-organized, and customer-focused Receptionist / Front Office Executive to join our team in Dubai.The ideal candidate will be the first point of contact for visitors, customers, suppliers, and business partners, while also providing essential administrative support to ensure the smooth day-to-day functioning of the office.We are looking for someone who is presentable, confident, proactive, and well-organized, with excellent communication and coordination skills.Key ResponsibilitiesWelcome and assist visitors, customers, suppliers, and partners in a professional and courteous manner.Manage the reception area and ensure it is always clean, organized, and presentable.Answer, screen, and direct incoming phone calls and inquiries.Receive and respond to general emails and direct them to the appropriate departments.Manage visitor records and coordinate visitor access when required.Schedule meetings, appointments, and coordinate meeting room arrangements.Handle incoming and outgoing courier, mail, and document deliveries.Maintain and organize physical and electronic documents and records.Prepare basic letters, reports, presentations, and other administrative documents.Maintain office stationery and supplies and coordinate replenishment when required.Coordinate with suppliers, service providers, and internal departments.Support management with day-to-day administrative requirements.Maintain confidentiality of company, employee, customer, and business information.Ensure proper follow-up on assigned administrative tasks.Perform other duties and responsibilities assigned by management.RequirementsPrevious experience as a Receptionist, Front Office Executive, Secretary, or Administrative Assistant is preferred.Excellent verbal and written communication skills in English and Tagalog.Proficiency in Microsoft Office – Word, Excel, Outlook, and PowerPoint.Strong organizational and time-management skills.Professional appearance and confident communication.Ability to handle multiple tasks and prioritize responsibilities effectively.Strong attention to detail and follow-up skills.Ability to work independently as well as coordinate effectively with different departments.Experience in a corporate, manufacturing, FMCG, hospitality, or similar environment is an advantage.Knowledge of CRM/ERP systems is an added advantage.Additional language skills will be an advantage.Salary Range: AED 3000 - AED 3500