Full-Time Personal Assistant to Designer & Founder in Vernon, CA

Schedule & Work EnvironmentEmployment type: Full-time, on-site.Typical hours: Approximately 8:30 AM–5:30/6:00 PM, with occasional flexibility required for after-hours needs.Primary location: Client's office in Vernon, Los Angeles.Additional location: Occasional visits to the client's residence in the Hollywood Hills.Work environment: Hands-on, collaborative, and fast-paced, with responsibilities spanning business operations, administrative coordination, and personal assistance.This position is best suited to someone who values being actively involved in the client's day-to-day operations, enjoys variety in their work, and is comfortable working closely with both the client and the wider team.Open to junior-level candidates with relevant experience. Candidates must be local to Los Angeles and available to work full-time on-site.About the RoleOur client, a designer and founder based in Los Angeles, is seeking a highly organized, proactive, and adaptable Personal Assistant to provide day-to-day support across both business and personal matters. This is an opportunity to become a trusted right-hand person to the client, building a long-term working relationship and growing alongside the business.The ideal candidate is someone who enjoys working in a fast-paced, hands-on environment and is comfortable taking on a wide variety of responsibilities. This role offers exposure to multiple brands, teams, and business operations, making it particularly well suited to someone with an interest in business, fashion, and the creative industry.While this position is open to junior-level candidates, applicants should have a solid foundation in personal assistance, executive support, or administrative coordination. A willingness to learn, take initiative, anticipate the client's needs, and adapt as priorities evolve will be essential to success.The Personal Assistant will work closely with the client and collaborate with various team members to help keep daily operations organized, communication flowing, and priorities on track. The right candidate will be dependable, discreet, detail-oriented, and eager to establish themselves in a long-term role.Key ResponsibilitiesCalendar & Schedule ManagementManage and maintain the client's daily calendar, coordinating meetings, appointments, calls, and personal commitments.Proactively schedule and organize upcoming priorities, ensuring the client's time is used efficiently.Provide timely reminders and prepare for upcoming commitments on a weekly, monthly, and annual basis.Anticipate scheduling conflicts, adjust plans as needed, and communicate changes clearly to all relevant parties.Help establish an organized approach to planning, follow-ups, and ongoing commitments.Business & Administrative SupportProvide day-to-day administrative assistance across the client's business and personal affairs.Manage and organize company and client email inboxes, prioritizing communications and ensuring timely follow-up.Assist with drafting correspondence, preparing responses, tracking outstanding requests, and maintaining clear communication with internal and external contacts.Help coordinate meetings, maintain task lists, and follow up on action items to ensure deadlines and priorities are met.Support general business operations and take ownership of administrative tasks as they arise.Team & Workflow CoordinationDevelop an understanding of the client's various brands, business activities, and internal teams to help streamline communication and workflows.Coordinate meetings and schedules across different teams, ensuring the right people are informed and prepared.Act as a reliable point of contact between the client, team members, and external contacts when appropriate.Help organize competing priorities, track ongoing projects, and ensure important tasks do not fall through the cracks.Build strong working relationships with the wider team and contribute to a collaborative, solutions-oriented work environment.Travel & Event CoordinationAssist with domestic and international travel arrangements, including transportation, accommodation, itineraries, and schedule coordination.Help organize event logistics, appointments, meetings, and other professional or personal engagements.Ensure relevant details are communicated in advance and that plans are well organized.Assist with last-minute changes and unexpected requests, maintaining a flexible and composed approach.Personal Assistance & ErrandsHandle local errands and miscellaneous tasks to support the client's day-to-day needs.Occasionally visit the client's home in the Hollywood Hills to assist with relevant tasks or coordination.Provide practical support with personal appointments, scheduling, and other requests as needed.Maintain a high level of discretion, professionalism, and reliability when handling personal matters.General Support & Problem-SolvingRemain flexible and ready to assist with additional responsibilities as business and personal priorities evolve.Take initiative in identifying ways to improve organization, communication, and day-to-day efficiency.Anticipate needs where possible and approach challenges with a proactive, solutions-focused mindset.Adapt to changing priorities while maintaining attention to detail and a positive, professional attitude.Candidate RequirementsRelevant experience: Approximately 2–4 years of experience in a Personal Assistant, Executive Assistant, or administrative support role. Experience supporting a private client or senior executive, particularly in a hands-on role involving errands and varied responsibilities, is preferred.Organizational skills: Excellent time management and organizational abilities, with strong attention to detail and the capacity to manage multiple priorities simultaneously.Communication: Strong written and verbal communication skills, with the ability to communicate professionally and effectively with different stakeholders.Proactive mindset: A self-starter who can anticipate needs, take initiative, follow through on tasks, and work independently when required.Adaptability: Comfortable in a dynamic, fast-paced environment where priorities may shift and responsibilities extend beyond a fixed set of duties.Team collaboration: Able to work effectively with different teams, build positive working relationships, and coordinate tasks across multiple departments or brands.Discretion and professionalism: Demonstrates sound judgment and understands the importance of confidentiality when handling business and personal information.Fashion and business interest: An interest in fashion, design, entrepreneurship, or the creative industries is highly desirable.Long-term commitment: Interested in developing within the role, learning the business, and building a lasting professional relationship with the client.Driving requirements: Must hold a valid driver's license, have reliable access to a personal vehicle, and be comfortable driving locally to complete errands and other work-related tasks.Availability: Must be based locally in Los Angeles and available to work full-time on-site, with flexibility to assist outside standard business hours occasionally.Compensation & BenefitsAnnual salary: $85,000–$90,000, depending on experience and qualifications.Paid sick leave: Five sick days.Health insurance: Partial health insurance coverage.The Ideal CandidateThe ideal candidate is dependable, resourceful, and eager to learn. They take pride in staying organized, communicating clearly, and ensuring that details are handled efficiently. They are comfortable balancing professional and personal requests, understand the importance of discretion, and can remain calm and solutions-focused when plans change.Most importantly, they are looking for more than a short-term position. They want to become a trusted support person to a designer and founder, develop a strong understanding of the business, and grow into an increasingly valuable role over time.