Head of Administration

The Head of Administration oversees all administrative, facility management, office operations, and infrastructure activities across the organization. The role requires extensive experience in facility management, office administration, vendor management, workplace safety, and statutory compliance. The incumbent will ensure efficient functioning of office facilities while leading renovation and infrastructure development projects from planning to completion.Key ResponsibilitiesLead and manage overall administrative operations across corporate offices and branch locations.Develop and implement administrative policies, procedures, and best practices.Ensure smooth day-to-day office operations, housekeeping, security, and reception services.Manage office space utilization, workplace planning, and employee support services.Oversee procurement of office equipment, furniture, and supplies.Monitor administrative budgets and identify cost optimization opportunities.Plan, execute, and monitor renovation, fit-out, and expansion projects.Coordinate with architects, consultants, contractors, and government authorities.Manage project budgets, timelines, quality standards, and contractor performance.Conduct site inspections and ensure adherence to project specifications and safety standards.Review technical drawings, BOQs (Bill of Quantities), contracts, and project documentation.Ensure project completion within approved timelines and budgets.Drive workplace modernization and infrastructure improvement initiatives.Oversee operation and maintenance of office buildings, utilities, HVAC systems, electrical systems, and firefighting equipment.Ensure preventive and corrective maintenance schedules are effectively implemented.Manage facility service providers and annual maintenance contracts (AMCs).Monitor facility performance and implement continuous improvement initiatives.Identify, evaluate, and negotiate with vendors, contractors, and service providers.Ensure compliance with contractual obligations and service-level agreements.Conduct periodic vendor performance reviews.Manage procurement processes while maintaining cost efficiency and quality standards.Ensure compliance with local building regulations, labor laws, and health and safety standards.Implement workplace safety programs and emergency response procedures.Conduct regular audits and risk assessments.Coordinate with regulatory authorities for inspections, permits, and approvals.Ensure compliance with statutory requirements for facilities and infrastructure.Supervise physical security operations and access control systems.Manage company assets, inventory, and fixed asset records.Implement measures to safeguard company property and resources.Lead and develop administration, facilities, and support service teams.Set departmental objectives and performance indicators.Mentor team members and promote a high-performance culture.EducationBachelor's Degree in Civil Engineering, Construction Management, Business Administration, or related discipline.Master's Degree in Business Administration (MBA) or Project Management preferred.Experience15+ years of progressive experience in administration, facilities management, and building construction.Proven experience managing large-scale office infrastructure, construction, or renovation projects.Experience working with contractors, consultants, and regulatory authorities.Strong exposure to corporate office management and multi-site administration.Excellent English & Arabic communication skills, both verbal and written.Extensive practical experience with MS Office, project management platforms, and construction drafting applications such as AutoCAD and related design software.