Hiring: Executive Assistant to Director | Mumbai

About the Company:SAR Logistics is a multinational logistics and freight forwarding powerhouse with a presence in more than 06 countries. Our team of 800+ trailblazers spans 24 offices across India, the USA, Dubai, Canada, and Southeast Asia, uniting expertise to fulfill all logistical, warehousing, and transportation needs. We're not just movers; we're architects of possibility, standing as one of the largest Freight Forwarders in the India-USA and India-Canada corridors. We have 15+ years of rich experience serving more than 50K+ customers across domains. At SAR, we believe in innovation, customer centricity, and transparency, and these core values always help us stay apart from our competition.About the RoleWe are looking for a proactive, organized, and detail-oriented Executive Assistant to the Director who can provide comprehensive administrative and coordination support. The ideal candidate should have excellent communication skills, strong follow-up abilities, and the confidence to coordinate with internal teams and external stakeholders.Key ResponsibilitiesManage the Director’s calendar, meetings, appointments, and daily schedule.Coordinate and schedule internal and external meetings.Prepare meeting agendas, presentations, reports, and other business documents.Maintain and organize important documents, records, and confidential information.Take meeting minutes and ensure timely follow-up on action items.Coordinate with various departments and ensure tasks assigned by the Director are followed up and completed.Handle emails, calls, correspondence, and other communication on behalf of the Director when required.Assist in preparing MIS reports, presentations, trackers, and business updates.Coordinate travel arrangements, hotel bookings, transportation, and itineraries.Follow up with clients, vendors, business partners, and internal stakeholders as required.Ensure timely reminders and updates to the Director regarding important meetings, deadlines, and pending activities.Handle multiple priorities and provide day-to-day administrative support to the Director.Maintain a high level of confidentiality and professionalism while handling sensitive business information.Perform other responsibilities as assigned by the Director.Required Skills & QualificationsMinimum 3 years of experience as an Executive Assistant, Personal Assistant, Management Trainee, or in a similar coordination role.Graduate in any discipline; additional qualifications will be an advantage.Excellent verbal and written communication skills.Strong coordination, follow-up, and organizational skills.Proficiency in MS Office – Word, Excel, PowerPoint, and Outlook.Ability to prepare professional presentations and reports.Good time-management and multitasking abilities.Should be proactive, responsible, and comfortable working with senior management.Ability to maintain confidentiality and handle sensitive information.Good interpersonal skills and a professional approach.Preferred Candidate ProfileWe are looking for someone who is well-organized, presentable, proactive, and willing to learn, with the ability to work independently and manage multiple tasks efficiently.Location: Ghatkopar, Mumbai