HR & Admin Officer

About PodcasthubPodcastHub is a premium podcast and content production studio in Dubai, with studios in DIFC, Sheikh Zayed Road and Dubai Media City. We work with founders, C-suite executives, brands and industry leaders to build podcasts and content that grow their authority, their audience and their personal brand.Role OverviewThe HR & Admin Officer role is a full-time, on-site position based in Dubai. This role is responsible for managing day-to-day HR operations, including handling employee lifecycle processes, maintaining HR records, and supporting recruitment, onboarding, and offboarding activities. The HR & Admin Officer will coordinate employee relations, assist with performance management processes, and help implement HR policies that align with local labor regulations. Administrative responsibilities include managing office documentation, supporting scheduling and logistics for staff and studio activities, and ensuring smooth communication between teams. The role requires close collaboration with management and staff to promote a positive, compliant, and efficient workplace environment.Key Responsibilities HR

• Maintain accurate, complete, and up-to-date employee files, ensuring all required documentation is properly recorded and maintained.
• Track and manage employee leave records, including sick leave, annual leave, and other leave categories.
• Manage employee affairs and address concerns in a professional and timely manner.
• Onboard and offboard employees.
• Prepare and publish job postings for open positions.
• Screen and shortlist candidates for open positions.Admin
• Oversee day-to-day office administration.
• Manage procurement of office and studio supplies.
• Coordinate with vendors and service providers.
• Support general office logistics and facility upkeep.
• Ensure VAT filing and compliance requirements are met.
• Prepare and issue client quotations.
• Track company expenses.
• Welcome and direct clients on-site, redirecting inquiries to the appropriate department.
• Manage the company email inbox, ensuring customer inquiries are directed to the appropriate department.Requirements Prior professional experience in both Human Resources and Administration.
• Strong HR management skills, including experience with core HR processes and HR administration.
• Ability to develop, implement, and maintain HR policies that support organizational goals and comply with local regulations.
• Proficiency in employee relations, including conflict resolution, employee engagement, and supporting a positive work culture.
• Understanding of labor and employment law, particularly UAE labor regulations, and the ability to apply them in HR practices.
• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Experience in a fast-paced media, creative, or production environment is an advantage.
• Excellent organizational, documentation, and time management skills, with attention to detail.
• Able to perform effectively under pressure.
• Strong written and verbal communication skills in English; Arabic proficiency is a plus.
• Proficiency with HRIS or HR software and common office productivity tools.
• Capable of managing own workload.
• Ability to work on-site in Dubai and collaborate effectively with diverse teams.