HR & PRO Specialist : KSA Nationals

ABOUT ROLE: PRO GRO carry out all transactions relating to company required documentation staff visas, permits, licenses, registration, liaising with various Government bodies and agencies. This position is responsible to manage and carry out all office / warehouse fit out related approves from local authorities towards completion of project end to end. Have deep understanding of all government portals & application processing posing excellent knowledge to gain faster authority approvals over applications. Hr. Specialist is built and deliver a seamless and positive employee experience across the whole employee lifecycle. We are dedicated to leading with care and have empathy in mind. Strive to develop efficient and simple people processes, systems, policies, and programs. Ensure employees feel heard and that they are given the appropriate resources and support needed to be effective and efficient during their careers. Manage end-to-end Hr. departmental requirements, payroll, attendance, performance, visa, travel & hotel arrangements for internal and other branch office staff. Manage and maintain regulatory complianceJOB ASSIGMENTSProvide efficient and reliable services for all Government related matters such as license & visa new application and renewal with all local government bodiesWell-versed with amendment & renewal process with the following government portalsManage Issuance portal & amendment of the English translation of the company name if necessary.Sponsorship Transfers for employees Issuance. Exit and Re-entry Visa Issuance & Extension. Business Visit Visa issuance. Assistance with family visit visa issuance. Assistance with Family/Dependent visasModification of employee details in their work contracts on portal and with government bodiesHealth Insurance Issuance or assistance with alternative Providers. Termination of Employee Contracts Provide information, and support the finance department by making recommendations on best practices in order to make the process of getting residency permits faster and more efficientPerform any other tasks as per business needs / assigned by the managementKeep up-to-day regarding all company and employee related documents, contract renewals, license issuance and renewal. Single point of contact with all government bodies and its proceduresManage & Liaise with Immigration and labor department in obtaining work permits, entry visas and visitors visas.Manage & liaise with embassies / foreign diplomatic missions to enable business visits when necessaryAdminister company affairs with government authorities, Immigration, MOHRE, Economic Department, Municipality, Chamber of Commerce and Ministry of Finance & Industries etc.Handle the issuance and renewal of certain licenses, certificates and memberships with government agencies as required such as: Car transportation license, Environmental license, Civil defense certificate, Industrial city license, Employee, etc.Maintain accurate records and reports for all the aforementioned services and procedures, closely collaborating with the finance departmentProcess, record, and securely handle all government-related documents, ensuring confidentiality and adherence to data protection regulations. Handle online records and fulfil requirements mandated by the Ministry of LaborProvide expert advice to business and employees on all formalities and government related procedureHr. SpecialistProvide day-to-day guidance to line management on HR functional areas including recruitment onboarding and employee relations among othersAssess recruitment needs with department head and manage end-to-end recruitment processes, including Job posting, sourcing, interviewing, and hiring top talent for various positions within the company.Ensure compliance with labor laws and company policies.Support employee life cycle management processes such as on-boarding management, HR orientation for new hires, relocation, immigration, termination, job status changes, personal data changes, internal transfers, leave management & benefit operations including relevant documentation and employee file management in accordance with legislation.Prepare periodic HR dashboards analyze KPIs and metrics and recommend solutions programs and policiesUpdates develop and monitor HR policies and SOP’s procedures and related forms as well as job descriptions and organizational charts for all departmentsDevelop contract terms for new hires promotions transfers and terminations. Ensure that probation meetings are conducted and forms are filled in due timeManage and solve employee relations address performance concerns and other related issues and escalate to direct manager when and as neededMaintain in-depth knowledge of legal requirements local labor laws and HR best practices reducing legal risks and ensuring regulatory complianceAssess and improve work relationships through creating a motivating environment to increase productivity and accomplishmentsCoordinate in the planning of HR initiatives and events focused on enhancing employee engagement and company cultureREQUIREMENTS Bachelor's degree / MBA in Human Resource & Government relations Holder of valid Driver’s License is a must & well-versed with local road map Minimum 3-5 years’ experience in HR & PRO GRO works in region Professional email drafting and telephone etiquetteWritten and verbal communication skills in the English Language.Knowledge on laws regarding Labor & PRO GRO areas of works.Efficient at using all government policies, procedures & portals for visa, license application & procedures to avail and renewal of all documentsA keen eye for aesthetics and details. Ability to work methodically and meet deadlines.Ability to manage complex projects and multi-taskRelationship management skills and openness to share and receive feedbackAbility to work under pressure and operate efficiently Proficiency in Microsoft Office applications and computer skillsTeam player. Ability to adapt in a stressful environment and maintain composure SKILLS Translating documents from Arabic to English of all company legalization paper works. Strong analytical and data management skillsStrong understanding of labor laws and employment regulations.Analytical mindset with the ability to use data to drive decisionsPositive and enthusiastic. Proven experience in payroll management and recruitment, particularly in large, multi-divisional organizationsStrong analytical and problem-solving skills, with the ability to thrive in a fast-paced environment. Solution OrientedAbility to contribute efficiently with strong data sense in a fast-paced, dynamic work environment, with the ability to prioritize multiple functions and tasks. Time Management