HR Personnel

PURPOSEManage personnel administration, manpower vendor relations, and outsourced workforce coordination, ensuring compliance with Saudi labor regulations and effective support for project staffing requirements.KEY RESPONSIBILITIES•      Manage relationships with manpower supply vendors and subcontractors.•      Coordinate manpower requirements with project teams and vendors.•      Review and process vendor manpower invoices and timesheets.•      Monitor vendor compliance with contract terms and labor regulations.•      Track vendor performance (response time, quality, compliance).•      Coordinate mobilization and demobilization of outsourced workforce.•      Ensure vendor workers have valid documentation (Iqama, medical, safety certifications).•      Handle vendor worker complaints and escalations.•      Maintain vendor worker database and headcount tracking.•      Support vendor contract renewals and negotiations with procurement.•      Coordinate accommodation and transportation for project staff.•      Coordinate uniform and PPE distribution for project workers.•      Track project manpower utilization and attendance.•      Prepare manpower reports for project and client requirements.•      Maintain accurate employee and vendor worker records.•      Process employee documentation (contracts, amendments, letters).•      Handle visa and Iqama processing coordination.•      Coordinate medical insurance enrollment and changes.•      Track contract renewals and expirations.•      Process employee exit and clearance documentation.•      Prepare HR letters, certificates, and NOCs.•      Support audit documentation and compliance requirements.•      Ensure compliance with Saudi Labor Law documentation requirements.KEY PERFORMANCE INDICATORS (KPIS)•      Vendor compliance rate (target: 100%)•      Manpower mobilization time (target: per contract SLA)•      Vendor invoice accuracy (target: >99%)•      Vendor worker documentation compliance (target: 100%)•      Personnel file accuracy (target: 100%)•      Document processing turnaround time•      Project manpower reporting timeliness•      Audit findings (target: zero)REQUIREMENTSMUST-HAVE:•      Degree in HR or Business Administration•      4+ years HR administration experience in Saudi Arabia•      Experience managing manpower vendors and subcontractors•      Strong knowledge of Saudi Labor Law and GOSI•      Experience with Qiwa, Mudad, Muqeem, Balady, TAMM systems•      Excellent coordination and communication skills•      Arabic and English language skillsNICE-TO-HAVE:•      FM industry experience with project-based workforce•      Vendor management or procurement backgroundTOOLS & SYSTEMS•      HRIS•      GOSI portal•      Qiwa•      Mudad•      Muqeem•      Balady•      TAMM•      Microsoft Excel•      Vendor management systems