Human Resources Specialist (6 Months Contract)

The Human Capital Specialist provides hands-on operational support across the full employee lifecycle for a fixed six-month period. The role is heavily weighted toward data management, documentation, and compliance: bringing employee records into a complete and auditable state, ensuring contractual documents are issued and executed on time, and keeping visa, insurance, and invoicing cycles running without lapse.This is a delivery-focused role suited to a candidate who works independently, manages competing deadlines, and follows matters through to closure.1. Data & Document ManagementOrganise, restructure, and maintain employee files, ensuring each file is complete and consistently indexed.Draft employment contracts and ensure they are issued, signed, and filed within required timelines.Maintain the employee master-list, including dependent records, ensuring accuracy and version control.Maintain document trackers covering contract status, document expiry dates, and outstanding items.Ensure records are handled in line with confidentiality and data protection requirements.2. Employee Letters & CorrespondenceDraft and issue employment certificates, salary certificates, and embassy/visa support letters on request.Prepare internal memos and HR administrative correspondence.Maintain standard templates for all recurring employee letters to ensure consistency and turnaround time.Log all issued letters and file copies in the relevant employee files.3. Recruitment & OnboardingDraft job descriptions for new vacancies in consultation with hiring managers.Post approved vacancies on the relevant job boards and manage listings through to closure.Source candidates for open roles through job boards, referrals, and agency channels.Coordinate and schedule interviews between candidates and hiring managers.Draft offer letters for new joiners and manage the offer process through to acceptance.Collect, verify, and file all new joiner documentation prior to and upon commencement.Obtain signatures on all pre-onboarding documents and file executed copies in the relevant employee files.Support onboarding logistics and first-day readiness.4. Contractor & Consultant AdministrationLiaise with recruitment agencies on the contractor lifecycle management process.Process and track agency invoices, ensuring accuracy and timely submission for approval.Follow up with consultants on a monthly basis to obtain invoices and supporting documentation.Liaise with Finance to ensure manpower agency and consultant invoices are approved and settled within payment terms.5. Visa, Insurance & ComplianceManage visa renewals end to end, tracking expiry dates and coordinating with PRO and government channels.Add new employees and dependents to the health insurance plan and process amendments.Manage annual insurance renewals and ensure no gaps in coverage.Provide administrative support for new group medical and life insurance applications, including for newly established entities.Maintain a compliance calendar of all renewal and expiry deadlines.8. Payroll Support, Time & AttendanceTrack and record employee time and attendance.Maintain leave records and flag discrepancies for resolution.Maintain detailed records of employee reimbursements, including visa costs, medical insurance, life insurance, and other reimbursable expenses.Ensure reimbursement records are accurate and reconciled for payroll processing and cost-to-company (CTC) reporting.Provide attendance and reimbursement data to Finance in support of monthly payroll.Generate and issue employee pay slips at the close of each payroll cycle.Qualifications & ExperienceEssentialBachelor's degree in human resources, Business Administration, or a related discipline.Minimum 5 years' experience in HR operations, HR administration, or a generalist role.Working knowledge of UAE labor law, visa processes, and health insurance requirements.Strong Microsoft Excel skills, including the ability to build and maintain trackers and master data files.Demonstrated experience managing confidential employee records.Available to commence at short notice.