Import & Export Staff

Role Description 1. Import & Customs Clearance (core focus)•   Track goods information and import progress; coordinate with shippers and freight forwarders to check freight rates, vessel schedules, and arrange shipment bookings on time.•   Review and adjust import documents —ensuring quantities and product details match before vessel arrival.•   Purchase import insurance and verify insurance policies.•   Check customs declarations, submit tax payment requests•   Update orders in the ODOO system; create new product codes before updating; update actual warehouse arrival times on tracking files/links (Inventory, Shipment, Price List).•   Send the goods list and notify the warehouse of expected delivery times; coordinate goods-receipt scheduling.•   Manage sub-labels (stamps) for each shipment•   Handle any issues arising during shipping and goods receipt.•   Receive defective product information from other departments, record it in a tracking file, notify the manufacturer, and follow up on replacement shipments.2. Export•   Handle exports: prepare contracts and documents and coordinate with forwarders for export procedures.•   Arrange delivery schedules between the warehouse and forwarders; notify partners once export procedures are completed.3. Conformity Certification & Product Declaration•   Work with inspection agencies; prepare testing dossiers for product self-declaration and conformity certification, submit and monitor the published records4. Purchasing & Order Management•   Monitor inventory levels and sales velocity to plan reorders for low-stock items; create Purchase Orders (PO) for approval and send them to suppliers.•   Assign new SKU codes and names to new products; update product information on the relevant links/price lists (Price List, SRP/RRP, B2B, etc.).•   Update complete product information, images, distribution authorization letters for the marketing and sales teams before goods arrive.5. Payments, Receivables & Reporting•   Prepare payment dossiers for suppliers; issue payment requests and reconcile balances.•   Prepare monthly cost plans for imported shipments for the accounting team.Prepare monthly inventory reports, daily work reports, and other reports as required by management.QualificationsQualifications & Experience•   University degree in Import-Export, Foreign Trade, Logistics, Economics, Business Administration, or a related field.•   At least 1 year of experience in an Import-Export / Purchasing / Documentation role.•   Solid knowledge of import processes, documentation and customs procedures.•   Experience with or knowledge of product self-declaration and conformity certification is an advantage.Skills•   Proficient English is required for daily work — communication and reading/drafting trade documents; Chinese (Mandarin) is a strong advantage.•   Proficient in office software; willing to learn about new software and work-management tools.•   Good organization, time management, and multitasking abilities.Careful, detail-oriented, and highly responsible with figures and documents; proactive in coordinating across departments.