IMPORT-EXPORT DOCUMENTATION EXECUTIVE

WE’RE HIRING | IMPORT-EXPORT DOCUMENTATION EXECUTIVE📍 District 2, Ho Chi Minh City💰 Salary: VND 20+ million/monthWe are looking for experienced Import-Export Documentation Executives to manage import documentation, customs declarations and specialized regulatory procedures.The successful candidates will help ensure document accuracy, timely customs clearance, regulatory compliance and effective control of shipment-related costs and risks.KEY RESPONSIBILITIES• Review and cross-check contracts, commercial invoices, packing lists, bills of lading, certificates of origin and other required documents• Work with overseas suppliers to correct discrepancies and finalize complete, compliant documentation• Monitor original documents, shipping schedules, vessel movements and shipment status• Check free container and storage periods, delivery orders, cargo release arrangements and other critical timelines• Prepare import licence applications, quality inspection, quarantine, veterinary certification and other specialized regulatory dossiers• Register applications through the Vietnam National Single Window and relevant specialized systems• Independently prepare and submit customs declarations through the VNACCS system• Verify HS codes, product descriptions, origins, customs values, tax rates and import policies• Coordinate with customs authorities, ports, shipping lines, forwarders and field-operation teams to complete customs clearance• Identify documentation, legal, timing and cost risks at an early stage and propose practical solutions• Control and minimize additional costs such as document amendment, container storage, demurrage and delayed delivery• Maintain accurate shipment trackers, reports and well-organized import-export records• Coordinate closely with Purchasing, Logistics, Warehouse, Accounting and Sales teams• Propose improvements to documentation checklists, tracking tools and import-export proceduresREQUIREMENTS• University degree in Import-Export, Logistics, Supply Chain, Customs, International Business or a related field• Minimum 3 years of practical experience in import-export documentation, customs declaration or a similar position• Ability to independently prepare and submit customs declarations through VNACCS• Good knowledge of import procedures, customs documentation, HS codes, certificates of origin, customs valuation and import taxes• Practical understanding of quality inspection, quarantine, veterinary certification and specialized import procedures• Experience in animal feed ingredients, animal-origin protein products, veterinary products or other regulated goods is highly preferred• Strong attention to detail and the ability to identify documentation, compliance, timing and cost risks• Ability to manage multiple shipments and deadlines simultaneously• Good English skills for reviewing documents, writing emails and communicating with overseas suppliers• Good Microsoft Office skills, particularly Excel and Word• Proactive, responsible and capable of working independently under pressureWORKING INFORMATION• Location: An Khanh Ward, Ho Chi Minh City• Employment type: Full-time• Working schedule: Monday to Saturday morning• Salary: Negotiable based on experience and competenciesDue to the confidential nature of this recruitment project, the company name and further details will be shared directly with qualified candidates.📩 Interested candidates are welcome to send their CV to: thanhhd@hrvnacademy.comEmail subject: Import-Export Documentation Executive – Full Name#Hiring #ImportExport #LogisticsJobs #Customs #HoChiMinhCity