Institutional Data Regulatory Compliance Analyst

The University of Manchester - Dubai · Dubai, Dubai, United Arab Emirates

Overall, Purpose of the JobThe Institutional Data & Regulatory Compliance Analyst is responsible for the administration, governance, quality, and integration of institutional data systems at UoM-Dubai. The role provides dedicated ownership of all regulatory data reporting requirements, including MoHESR and KHDA obligations, with particular focus on:

HEDB/CHEDS dataset preparation, validation, and submission across all reporting cycles
OBEF KPI data collection, calculation, evidence compilation, and submission across all 24 KPIs spanning Employment Outcomes, Learning Outcomes, Industry Collaboration, Research Outcomes, Reputation, and Community Engagement
API integration readiness for the transition from portal-based HEDB submission to MoHESR's master API framework
Effective administration of Educore and related institutional applications
Supporting institutional compliance with CAA, MoHESR, and KHDA requirements This role is critical as MoHESR transitions to an outcome-based evaluation model assessed across 24 KPIs, requiring sustained, specialist data ownership that cannot be absorbed within existing operational roles.Key ResponsibilitiesOBEF Data Management and KPI ReportingThe postholder will take lead responsibility for OBEF data collection, calculation, and submission across all six pillars:
Coordinate and validate data for all 24 OBEF KPIs at institutional and programmatic level, including Employment Rate, Retention Rate (FYR), Assessment Quality Review, Work Placement Participation, Joint Industry Courses, Publication Ratio, International Accreditation Status, and Community Engagement indicators
Manage rolling calculation cycles — 3-year rolling averages for employment and retention KPIs; 5-year averages for research and collaboration KPIs; cumulative totals for IP and research impact
Coordinate graduate employment tracking processes including the 12-month post-graduation employment survey, internship-to-employment conversion rates, and relevant job classification in line with MoHESR definitions
Maintain KPI evidence packages including employer feedback forms, work placement completion records, micro credential and professional license registers, student satisfaction data, and industry contribution records
Prepare OBEF scorecard submissions and support institutional and programmatic performance monitoring against OBEF thresholds
Liaise with academic and professional services teams to collect, validate, and reconcile OBEF data inputs across faculties and support functions2.HEDB / CHEDS Regulatory Reporting
Coordinate the preparation, validation, and submission of all HEDB datasets required by MoHESR across reporting cycles, including student enrolment, academic outcomes, graduation, and research data
Manage CHEDS-to-HEDB transition workflows and ensure submission readiness in line with MoHESR's evolving portal requirements
Validate HEDB datasets for completeness, accuracy, and consistency with institutional records held in Educore and related systems
Maintain submission logs, data quality records, and audit trails for all HEDB reporting cycles
Monitor MoHESR portal updates, deadline schedules, and data specification changes and ensure timely institutional responses
Support CAA reporting obligations that draw on overlapping HEDB data sources3.Application and System Administration
Manage the day-to-day administration of Educore and other relevant institutional applications, including user access, role-based permissions, and validation rules
Monitor system functionality, data integrity, and operational performance across institutional data platforms
Coordinate system updates, testing, enhancements, and release of new functionality with vendors and internal stakeholders
Support issue resolution and escalation relating to application performance and data system functionality
Maintain Educore data configurations to support OBEF and HEDB data extraction workflows 4.API Integration and Technical Readiness
Lead institutional readiness for MoHESR's transition from HEDB portal submission to master API-based data exchange, coordinating endpoint mapping, testing, and implementation activities
Support KHDA API integration requirements, including technical coordination, data mapping, and post-implementation monitoring
Liaise with Home Campus IT, MoHESR technical teams, KHDA API teams, and Educore to ensure system-to-system data exchange is accurate, secure, and compliant
Document institutional data architecture, API workflows, system interfaces, and integration arrangements
Support pilot testing, rollout, and post-implementation monitoring of new integrations5.Data Quality, Validation, and Reconciliation
Carry out data validation, reconciliation, and quality assurance checks across Educore, HEDB, OBEF datasets, and supporting evidence registers
Identify data gaps, inconsistencies, and quality issues and coordinate corrective actions with relevant teams
Maintain data quality logs, issue registers, and improvement action records
Support standardization of reporting processes to reduce reliance on manual workarounds and ad hoc data extractions
Develop and maintain data dictionaries, reporting logic documentation, and KPI calculation guides aligned to MoHESR OBEF definitions6.Stakeholder Liaison and Regulatory Coordination
Act as the primary operational point of contact for data systems, OBEF reporting, HEDB submissions, and API integration matters
Liaise with MoHESR data and technical teams, KHDA regulatory and API teams, CAA, Educore, and Home Campus IT
Coordinate technical clarifications, regulatory follow-up actions, and issue resolution with external stakeholders in a timely and professional manner
Ensure institutional responses to regulators and system partners are accurate, consistent, and properly documented7.Documentation, Audit, and Compliance Support
Maintain up-to-date SOPs, user guides, OBEF evidence registers, HEDB submission records, integration documentation, and system administration logs
Support audit readiness by ensuring availability of records, evidence trails, and compliance documentation for MoHESR, KHDA, and CAA
Contribute to inspection preparation by providing clear evidence of data governance, KPI validation controls, reporting practices, and system management
Support the implementation of secure and compliant data handling practices in line with institutional and Home Campus requirementsRole Specification Essential Qualifications
Bachelor’s degree in information systems, Data Management, Computer Science, Business Information Systems, or a related fieldEssential Knowledge and Experience
Experience administering institutional applications, databases, or student information systems
Experience in data reporting, validation, reconciliation, and quality assurance
Experience working with complex datasets, multi-cycle reporting requirements, and cross-functional stakeholders
Experience coordinating with internal and external technical teams, vendors, or service providers
Understanding of system integrations, APIs, and data workflows
Experience maintaining system documentation, audit trails, and operational records
Strong working knowledge of Excel and data reporting toolsDesirable Knowledge and Experience
Experience within UAE higher education or another regulated sector
Familiarity with MoHESR regulatory frameworks, including OBEF (24-KPI framework), HEDB/CHEDS submission processes, and CAA reporting requirements
Understanding of OBEF KPI definitions, data sources, calculation methodologies, and evidence requirements across all six pillars (Employment, Learning, Industry Collaboration, Research, Reputation, Community Engagement)
Familiarity with KHDA regulatory reporting and API integration frameworks
Experience working with dashboard reporting, compliance monitoring, or institutional data governance frameworks
Experience supporting role-based access controls, Row-Level Security, or similar access management arrangements
Familiarity with Educore or comparable student records and compliance platforms
Understanding of MoHESR's transition from portal-based HEDB submission to master API integrationSkills and Competencies
Strong analytical and problem-solving skills with the ability to interpret complex regulatory data requirements
High attention to detail and accuracy in data validation and reporting
Ability to manage multiple reporting cycles, deadlines, and priorities simultaneously
Strong communication and stakeholder management skills across operational, technical, and regulatory functions
Ability to translate technical data issues into clear operational and regulatory language
Strong organizational skills and ability to maintain accurate records, evidence registers, and documentation
Professional judgement, discretion, and accountability in handling institutional dataKey Regulatory Contextrameworkelevance to This RoleOBEF (MoHESR)24 KPIs across 6 pillars. Institutional and programmatic scoring. Rolling 3- and 5-year calculations. Transitioning to master API submission.HEDB / CHEDSMoHESR's Higher Education Database. Multi-cycle student data submissions covering enrolment, outcomes, and graduation. Feeds directly into OBEF KPI calculations.KHDADubai regulator. API integration and institutional dashboard reporting. Requires dedicated technical and data liaison.CAACommission for Academic Accreditation. Accreditation and quality reporting that draws on overlapping OBEF and HEDB data sources.Master APIMoHESR's long-term data submission infrastructure replacing HEDB portal and CAA manual submissions. Requires institutional API readiness and integration coordination.