Intellectual Property Legal Assistant

Intellectual Property Legal AssistantLocation: Brookfield, WI / Madison, WI / Minneapolis, MNEmployment Type: Full-timePosition SummaryWe are seeking an experienced Legal Assistant to support an Intellectual Property Practice Group. The ideal candidate is highly organized, detail-oriented, proactive, and experienced in supporting attorneys and clients in sophisticated intellectual property matters.This role provides comprehensive legal assistant and paralegal support for trademarks, patents, copyrights, and related matters. The successful candidate should have prior experience in an intellectual property practice group, strong communication skills, excellent organizational abilities, and exceptional calendaring and deadline-management skills.ResponsibilitiesManage complex attorney calendars, deadlines, docketing, and scheduling with accuracy and attention to detail.Monitor and maintain critical filing deadlines for intellectual property matters.Prepare, revise, format, and proofread legal correspondence and IP-related documents.Coordinate electronic filings and maintain accurate client and matter records.Communicate professionally with attorneys, clients, courts, vendors, and government agencies.Assist with trademark and patent application processes, filings, renewals, and maintenance activities.Organize and maintain electronic and physical case files.Support billing, time entry, expense processing, and other administrative tasks as needed.Identify workflow improvements and proactively support evolving departmental needs.Handle confidential information with professionalism and discretion.QualificationsPrior experience working in an Intellectual Property legal practice group is required.Experience as a legal assistant, paralegal, or hybrid legal support professional in a law firm environment.Exceptional attention to detail and organizational skills.Strong calendaring and deadline-management abilities.Excellent written and verbal communication skills.Ability to prioritize multiple assignments and work independently in a deadline-driven environment.Strong initiative and willingness to learn new systems, processes, and responsibilities.Proficiency with Microsoft Office Suite and legal practice management software.Experience with IP docketing systems and USPTO filings is preferred.Benefits & Work EnvironmentComprehensive benefits package.Collaborative and professional work environment.Opportunity to work on sophisticated intellectual property matters.Supportive culture focused on professional development and growth.