Intellectual Property Legal Assistant

About this roleMy Client is seeking an experienced Legal Assistant to join our Intellectual Property Practice Group. The right candidate could sit in any of the following three locations: Brookfield, Wisconsin, Madison, Wisconsin, or Minneapolis, Minnesota. This role is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced legal environment and enjoys supporting attorneys and clients in sophisticated intellectual property matters.The successful candidate will bring prior experience in an intellectual property practice group and demonstrate exceptional organizational skills, strong communication skills, and impeccable calendaring management.Position SummaryThis role provides comprehensive legal assistant and paralegal support to attorneys practicing in intellectual property law, including trademarks, patents, copyrights, and related matters. The position requires someone who is proactive, adaptable, and eager to learn new processes and responsibilities as departmental needs evolve.ResponsibilitiesManage complex attorney calendars, deadlines, docketing, and scheduling with exceptional accuracy and attention to detailMonitor and maintain critical filing deadlines for intellectual property mattersPrepare, revise, format, and proofread legal correspondence and IP-related documentsCoordinate electronic filings and maintain accurate client and matter recordsCommunicate professionally and proactively with attorneys, clients, courts, vendors, and government agenciesAssist with trademark and patent application processes, filings, renewals, and maintenance activitiesOrganize and maintain electronic and physical case filesSupport billing, time entry, expense processing, and administrative tasks as neededIdentify workflow improvements and proactively assist the practice group with evolving departmental needsHandle confidential information with professionalism and discretionPrior experience working in an Intellectual Property legal practice group is requiredExperience as a legal assistant, paralegal, or hybrid legal support professional in a law firm environmentExceptional attention to detail and organizational skillsStrong calendaring and deadline management abilitiesExcellent written and verbal communication skillsAbility to prioritize multiple assignments and work independently in a deadline-driven environmentStrong initiative and willingness to learn new systems, processes, and responsibilitiesProficiency with Microsoft Office Suite and legal practice management softwareExperience with IP docketing systems and USPTO filings preferred