Japanese-Speaking Administration Officer

職種名： Administration Officer勤務地： Sydney, NSW, Australia雇用形態： 正社員（フルタイム）【ポジション概要】事業運営を支えるAdministration Officerを募集しています。社内各部門やマネジメント、社外関係者と連携しながら、幅広い事務・管理業務を担当していただきます。オフィス運営のサポートをはじめ、書類作成、データ管理、経費・請求書処理、社内外との調整など、日々の業務が円滑に進むよう支えていただくポジションです。複数の業務を効率的に管理し、優先順位をつけながら、正確かつ主体的に業務を進められる方を求めています。【主な業務内容】マネジメントおよび社内各部門への一般事務サポート備品管理、施設・設備のメンテナンス依頼など、日常的なオフィス運営業務の調整電話・メール・各種問い合わせへの対応および担当部門への取り次ぎ社内文書、レポート、ビジネスレター、プレゼンテーション資料の作成・編集・管理電子・紙媒体の各種記録、データベース、ファイリングシステムの管理会議、アポイントメント、出張手配、社内イベントの調整請求書、発注書、経費精算書などの事務処理経理関連の事務サポート、データ入力、基本的な財務記録の管理仕入先、サービスプロバイダー、社外関係者との連絡・調整社員の入社手続きや人事関連の事務サポート事務業務のプロセス改善やオフィス業務の効率化に向けた取り組みその他、必要に応じた各種事務業務および運営サポート【応募資格・スキル】業務で英語を使用できる方事務、オフィスサポート、またはビジネスサポート業務の実務経験優れた組織力・時間管理能力および複数業務の優先順位を適切に判断できる能力高い文章作成力および口頭でのコミュニケーション能力細部まで注意を払える正確性と丁寧さMicrosoft Office（Outlook、Word、Excel）の実務スキル自立して業務を進める力と、社内チームと協力して働ける能力日常業務における課題を主体的に解決する問題解決力さまざまな役職・立場の関係者と円滑に対応できる対人スキル請求書処理、発注書管理、基本的な経理事務の経験があれば尚可【歓迎する人物像】責任感があり、信頼して業務を任せられる方主体性を持ち、担当業務を最後まで責任を持って遂行できる方変化のある環境にも柔軟に対応できる方プロ意識を持ち、親しみやすく、相手の立場に立った対応ができる方機密情報や社内の重要情報を適切に取り扱える方Administration Officer

Location: Macquarie Park, Sydney, NSW, Australia

Employment Type: Full-time, PermanentAbout the RoleWe are seeking a highly organised and proactive Administration Officer to support the day-to-day operations of our business.In this role, you will be responsible for providing comprehensive administrative support across various business functions, ensuring the smooth and efficient running of office operations.

You will work closely with internal teams, management and external stakeholders, managing a range of administrative tasks while maintaining a high level of accuracy and professionalism.The ideal candidate is a reliable and detail-oriented professional who can manage competing priorities, work independently and contribute to a positive and productive workplace.Key ResponsibilitiesProvide general administrative support to management and internal departments.Coordinate daily office operations, including office supplies, facilities and maintenance requests.Manage incoming calls, emails and general enquiries, directing them to the appropriate departments.Prepare, format and maintain business documents, reports, correspondence and presentations.Maintain accurate electronic and physical records, databases and filing systems.Coordinate meetings, appointments, travel arrangements and internal events as required.Process invoices, purchase orders, expense claims and other administrative documentation.Assist with accounts administration, data entry and basic financial record-keeping.Liaise with suppliers, service providers and external stakeholders to ensure smooth business operations.Support employee onboarding and other HR-related administrative activities.Identify opportunities to improve administrative processes and office efficiency.Undertake ad hoc administrative duties and provide operational support as required.Skills & ExperienceBusiness-level Japanese proficiencyPrevious experience in an administrative, office support or business support role.Strong organisational and time management skills, with the ability to prioritise multiple tasks effectively.Excellent written and verbal communication skills.High attention to detail and a strong commitment to accuracy.Proficiency in Microsoft Office applications, particularly Outlook, Word and Excel.Ability to work independently while collaborating effectively with different teams.Strong problem-solving skills and a proactive approach to handling day-to-day challenges.Professional interpersonal skills and the ability to communicate with stakeholders at all levels.Experience with invoicing, purchase orders or basic accounts administration will be highly regarded.Personal AttributesReliable, responsible and well-organised.Proactive and able to take ownership of assigned tasks.Adaptable and comfortable working in a fast-paced environment.Professional, approachable and service-oriented.Able to maintain confidentiality and handle sensitive business information appropriately.