Junior Assistant Supervisor Facility

The Junior Assistant Supervisor - Facility is responsible for supporting the smooth and efficient operation of on-site residential facilities and associated services. The role ensures that all site residents are provided with clean, safe, hygienic and well-maintained accommodation and facilities while maintaining required service, quality, safety and cost standards.The position involves coordinating residential operations, facility contractors, employee welfare activities, transportation, safety initiatives, administration, procurement and financial processes.RequirementsKey Responsibilities2. Facility Services & Contractor Management3. Employee Welfare & Engagement4. Health, Safety & Environmental Compliance5. Transportation Management6. Procurement & Supply Chain Coordination7. Financial & Contract Administration8. Reporting & Administration9. Events & Internal CoordinationRequired Skills & CompetenciesMinimum Qualifications & Experience Residential & Facility OperationsEnsure all site residents are provided with clean, safe and hygienic housing and residential facilitiesSupport the efficient, cost-effective operation and continuous improvement of residential buildings, facilities, amenities and equipmentEnsure residential facilities maintain satisfactory living standards in line with company standards and reputationEnsure adherence to established residential rules, procedures and policiesEnsure residential administration staff understand and implement applicable proceduresMaintain and update relevant records for all residentsIdentify areas of concern and coordinate appropriate corrective actions with relevant departmentsPromote harmony and positive co-existence among the resident populationMonitor the performance of facility contractors and ensure services are delivered according to agreed schedules, quality standards and requirementsAssist in managing facility contracts and monitor compliance with agreed SLAs and KPIsMonitor service quality, delivery and cost effectivenessCoordinate and monitor services including:Catering facilitiesOffice layout and structureJanitorial and cleaning servicesHygiene and pest controlUniform and laundry facilitiesLandscapingTransportationSports and gymnasium facilitiesEvents and recreational servicesEnsure laundry services provided to residents and employees meet established standards for quality, delivery and costFollow up on contractor performance issues and support corrective actions where requiredContribute to the development and implementation of sports, recreational, leisure and entertainment activitiesPromote the use of available residential amenities and recreational areas by employeesSupport and coordinate company sports festivals, events and other employee engagement activitiesIntroduce and support initiatives that enhance employee welfare and residential living standardsEncourage residents to actively use online suggestion and feedback mechanismsReview resident suggestions and identify opportunities for improvementEncourage residents to use online hazard-reporting systems and contribute to a stronger safety and awareness cultureEnsure compliance with relevant safety, quality and environmental management policies, procedures and controlsCoordinate closely with the EHS team to ensure safety requirements are communicated and implemented among on-site residentsSupport the organization of monthly and quarterly safety awareness sessions and campaignsPromote a healthy and safe residential environmentEncourage hazard reporting and follow-up on identified safety concernsSupport the implementation of initiatives designed to strengthen safety awareness among residentsEnsure employee transportation services are carried out according to approved plans, schedules and operational requirementsCoordinate with transportation service providers to ensure reliable and timely serviceMonitor transportation-related service issues and support their resolutionEnsure transportation services meet required operational and service standardsCoordinate with the warehouse team to ensure timely availability of residential and facility requirementsLiaise with Supply Chain for Purchase Requisitions (PRs), Purchase Orders (POs) and service deliveriesCoordinate with internal suppliers and relevant stakeholders to obtain necessary approvalsFollow up on delivery of materials and services required for residential operationsSupport mobilization and demobilization activities related to facility servicesAssist the department head in estimating, managing and reporting facility-related financial budgetsMonitor PO values and ensure alignment with approved estimates and budget analysisSupport financial estimation for new projects and facility requirementsGenerate invoices, service entries and monthly accruals as requiredSupport budget monitoring and financial reportingHandle collection of cheques and deposits related to petty cash through the SAP petty cash processMaintain appropriate financial and service documentationPrepare accurate weekly and monthly operational reportsMaintain residential, facility and service-related records and documentationSupport facility management audits, both internal and externalEnsure required documentation is available and compliant with audit requirementsCoordinate with various internal departments to resolve operational requirementsSupport office seating allocation for new joiners and employee movements where requiredCoordinate with the Branding/Communication team for relevant communication activitiesWork closely with different departments to support sustainability initiativesSupport and coordinate with internal stakeholders to arrange company events and functions, both internal and externalAssist in coordinating recreational and employee engagement activitiesEnsure facility and residential requirements are arranged in advance for planned events and activitiesStrong facilities and residential operations coordination skillsGood administrative and organizational abilitiesExperience in contractor and service-provider managementKnowledge of facility service SLAs and KPIsGood understanding of health, safety, hygiene and environmental requirementsStrong communication and interpersonal skillsAbility to handle resident/employee concerns professionallyGood reporting and documentation skillsBasic understanding of procurement and supply-chain processesBudget and invoice administration experienceDiploma or Bachelor's degree in Facilities Management, Business Administration, Personnel Services, or a related field2-4 years of relevant experience in facilities, personnel services, residential operations, accommodation, camp management or administrationUAE experience is preferredExperience in employee accommodation, residential facilities or large-scale facility operations would be an advantageExperience working with contractors and service providers is preferredExperience with SAP, procurement processes and facility reporting is an advantage