Junior Executive Assistant to Trustee/Director

About The OpportunityA fast-evolving governance and strategic advisory firm operating at the intersection of corporate trust, family offices, and high-net-worth client management, we empower Trustees and Directors with seamless administrative, operational, and compliance support. Our culture thrives on discretion, precision, and proactive execution — enabling leadership to focus on high-impact decisions while we handle the critical infrastructure behind them.Role & ResponsibilitiesManage calendars, scheduling, and travel logistics for Trustees/Directors with high accuracy and discretion.Prepare, proofread, and format board papers, meeting agendas, minutes, and executive communications.Coordinate internal and external stakeholders — including legal, finance, and compliance teams — to ensure timely delivery of inputs.Track action items, deadlines, and follow-ups post-meetings and maintain an organized governance dashboard.Handle confidential documents and communications with strict adherence to data privacy and compliance protocols.Support ad-hoc research, data compilation, and presentation decks for strategic initiatives and regulatory filings.Skills & QualificationsMust-HaveMS Office (Word, Excel, PowerPoint)Calendar management tools (Outlook, Google Calendar)Document formatting & proofreadingStakeholder coordinationConfidentiality & discretionBoard governance basicsTime management & prioritizationMeeting minute writingPreferredExperience in legal or financial services environmentFamiliarity with CRM or governance software (e.g., BoardEffect, Diligent)Basic understanding of company secretarial or compliance practicesBenefits & Culture HighlightsWork in a high-trust, low-micromanagement environment with direct exposure to senior leadership.Structured career path with opportunities to grow into governance, compliance, or executive support roles.Flexi-hours within core working days and professional development stipends.Skills: directors,outlook,communications,administrative,personal secretary,google calendar,management,proofreading