Junior Executive Secretary

métier – Strategic HR Solutions is hiring a Junior Executive Secretary to the Chairman for one of our leading clients in Dubai, UAE.The role is ideal for a highly organized, professional, and discreet individual with proven experience within the medical or healthcare industry, along with strong executive secretarial or administrative support experience. The successful candidate will provide trusted support to the Chairman, managing schedules, correspondence, meetings, documentation, coordination, and follow-ups with a high level of professionalism and confidentiality.𝐊𝐞𝐲 𝐑𝐞𝐬𝐩𝐨𝐧𝐬𝐢𝐛𝐢𝐥𝐢𝐭𝐢𝐞𝐬Manage the Chairman’s calendar, appointments, meetings, and correspondence.Prepare and coordinate letters, emails, presentations, reports, and other business documents.Coordinate meetings, prepare meeting notes, and maintain action points and follow-ups.Follow up with internal departments and stakeholders on assigned tasks and pending matters.Coordinate with medical, administrative, and corporate teams as required.Assist with travel arrangements and other administrative requirements.Maintain confidentiality of sensitive business, medical, and personal information.Coordinate with internal and external stakeholders on behalf of the Chairman as required.Support the Chairman with day-to-day administrative and organizational requirements.Ensure timely follow-up on key commitments, meetings, and action items.𝐐𝐮𝐚𝐥𝐢𝐟𝐢𝐜𝐚𝐭𝐢𝐨𝐧𝐬 & 𝐄𝐱𝐩𝐞𝐫𝐢𝐞𝐧𝐜𝐞Bachelor’s degree in Business Administration, Secretarial Studies, Healthcare Administration, or a related field.Minimum 5 years of relevant experience in executive secretarial, administrative, or executive support roles.Mandatory experience within the medical or healthcare industry, such as a hospital, medical group, clinic, healthcare organization, or related healthcare business.Previous experience supporting a Chairman, CEO, Managing Director, or other senior executive is preferred.Strong understanding of the professional and confidential nature of healthcare environments.Excellent English communication and business writing skills.Strong proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint.𝐑𝐞𝐪𝐮𝐢𝐫𝐞𝐦𝐞𝐧𝐭𝐬Exceptional organizational and time-management skills.Strong attention to detail and follow-up capabilities.Excellent written and verbal communication skills.Professional, presentable, discreet, and trustworthy.Ability to handle confidential business and medical information with a high level of integrity.Strong coordination and stakeholder management skills.Proactive attitude with the ability to take ownership of responsibilities.Ability to work effectively in a fast-paced healthcare environment.Candidates without prior medical/healthcare industry experience will not be considered.