Junior Operations & Front Desk/Administrative Executive

Junior Operations & Front Desk/Administrative Executive📍 Location: Dubai💼 Employment Type: Full-timeWe are looking for a highly organized, detail-oriented, and proactive individual to support the day-to-day operations of our professional services practice.This is a multi-functional role covering front desk, administration, client coordination, documentation, onboarding/KYC support, billing, and general office operations.Key ResponsibilitiesProvide day-to-day administrative and operational support to Partners, Managers, and internal teams.Manage calendars, schedule meetings, conference calls, and appointments.Prepare meeting agendas, presentations, reports, and other documents.Prepare and maintain engagement letters, proposals, contracts, and client documentation.Maintain organized electronic and physical filing systems and shared folders.Update client, project, engagement, and operational trackers.Coordinate with internal teams and clients for documents, approvals, signatures, and follow-ups.Track deadlines, project milestones, pending actions, and deliverables.Support new client onboarding and KYC documentation.Assist with basic invoice preparation, billing milestone tracking, and payment follow-ups.Manage incoming correspondence and ensure timely responses/follow-ups.Assist with travel arrangements, office coordination, and other administrative requirements when needed.Ensure records and documentation are accurate, complete, and maintained confidentially.Support management with ad-hoc administrative, operational, and reporting requirements.RequirementsBachelor's degree in Business Administration, Commerce, Accounting, Finance, or a related field.2-6 years of experience in administration, operations, client services, accounts, KYC, or professional services.Excellent organizational and multitasking skills.Strong attention to detail and follow-up ability.Good written and spoken English.Proficiency in MS Office, especially Excel, Word, PowerPoint, and Outlook.Ability to manage multiple priorities and work in a fast-paced environment.