Legal Administrative Assistant

Employer’s Legal Practice Sager Law Corporation is a modern legal practice based in West Vancouver, British Columbia. We are primarily a business law firm with clients that do real-estate business through corporations and limited partnerships. Employer Website www.sager.law Who We Are We are a young, dynamic and rapidly growing law firm in West Vancouver. The opportunities for growth, building loyalty, and crafting long-term employment are endless. Our vibe is generally chill with periodic moments of stress. Every day is filled with both fun and frenzy. Our staff are supportive, experienced, and hard workers. We panic sometime, but we laugh about it later. We go out occasionally and have a big meal and enjoy a few drinks together. Above all, we value learning, hard work, and excellent service to clients. Who You Are You are organized and professional. You learn from your mistakes, but they don’t consume you – you forgive yourself for making them. You think ahead and take initiatives to stay ahead of the lawyer. You don’t say to yourself: “let somebody else do it”, when supplies run low. You communicate calmly and clearly when the pressures of work and personal life are high. You are a proficient multitasker. You have a good eye for details that others may miss. Duties • Formatting WORD and .PDF documents and creating templates to streamline future work • Maintaining to-do lists, communicating status of tasks, and following up where required • Data entry • Generating and formatting documents after data entry • Reviewing data entries by others to ensure accuracy • Answering calls • Reviewing invoices to clients against a checklist • Monitoring inbox, saving emails and documents, and ensuring urgent issues are dealt with promptly • Scanning and saving documents • Writing transmittal letters to accompany documents • Doing menial tasks such as maintaining office supplies, buying lunch, delivering documents, and dealing with vendors, as required, from time to time Minimum General Qualifications• Fluency in written and spoken English • Business writing skills • Fast typing speed • Advanced knowledge of WORD and Adobe Acrobat DC for formatting complex documents and creating templates quickly (as opposed to simple word processing knowledge) • Basic knowledge of EXCEL and arithmetic formulas • Experience with using technology to manage workflows, including initiating tasks, setting deadlines, managing follow ups, and communicating progress • Competency in dealing with people who are under stress • Basic understanding of bookkeeping and invoicing • Comfortable enough with technology to adapt to and navigate through new software interfaces naturally • Multitask, prioritize tasks, and change priorities when required on the spot • Confident in making judgement calls when there is no supervision or training, as opposed to needing direction (e.g. how much supply to order, how to separate hundreds of different documents so that the person receiving them can identify the documents, whether to save a document as a new version over the previous document or as a new file altogether) • Organized with a common-sense approach to naming, maintaining, and updating documents electronically • Comfortable with doing menial tasks • Must be able to work overtime (past 5 pm) if required and must be available to come to the West Vancouver office at short notice if working remotely • Must be authorized to work in Canada Additional NotesThis position is for long-term employment as support staff. It is not available to foreign-trained lawyers intending to be licensed as a lawyer in Canada. Any offer of employment is subject to entering into the employer’s standard form of agreement.