Legal Coordinator

Legal CoordinatorWe are looking for a proactive Legal Coordinator to keep our entire Legal Department organised and running smoothly.You will be the point of coordination among our senior partners, in-house paralegals, regional legal contractors, referral partners, and clients. You keep work moving across the team, make sure every file reaches the right person, and ensure every deadline is met.This is a hands-on role, not a paperwork one. You review matters before they are assigned, keep everything organised, and resolve issues before they delay the work. You read documents before forwarding them, follow up without being asked, and keep clients updated on your own initiative.You will work directly with the senior partners on key operational priorities. Think of the person who is the glue that holds the whole legal team together.ResponsibilitiesFile ManagementMaintain a real-time overview of all active matters. Track deadlines, follow up on outstanding items, and ensure no client request goes unanswered for more than 24 hours.Paralegal CoordinationReview each file before assigning it to an in-house paralegal. Confirm all required documents have been received and the instructions are complete.Regional and Referral Partner CoordinationAssign matters to the appropriate regional contractor or referral partner based on jurisdiction. Make sure every briefing package is complete before it leaves your desk.Client CommunicationManage client communication through WhatsApp and email. Keep clients informed and escalate matters to senior partners when necessary.ExecutionCarry out partner instructions without being chased. Follow matters through to completion and flag problems before they become urgent.RequirementsExcellent written and spoken English.Experience as a paralegal, legal secretary, legal assistant, legal administrator, or in legal operations. You do not need to be a qualified lawyer.Strong organisational skills and attention to detail.Able to manage multiple matters at the same time without getting overwhelmed.Proactive. You follow up without being reminded and take action on your own.Comfortable using Microsoft Teams, Odoo, WhatsApp, email, and other task management software.Experience with international legal work is a plus but not required.This Role Is Not for You IfYou prefer step-by-step instructions.You forward files without reviewing them.You have difficulty meeting deadlines.You do not respond to client messages.You prefer to wait to be told what to do.What We OfferA full-time role of 40 hours per week.A fully remote working environment.A competitive salary between 2,000 and 3,000 EUR gross per month, based on your experience and skills.About Suits FinanceDigital business moves quickly and can be unpredictable. Rapid growth may be followed by platform restrictions, compliance challenges, or a lack of financial visibility, even with strong revenue.We work in e-commerce and digital business, where growth, risk, and complexity are closely connected. Our mission is to turn financial complexity into control and clarity. We go beyond traditional accounting by helping entrepreneurs make informed decisions, combining financial oversight, strategic insight, compliance, and structural guidance.Suits Finance is a growing, ambitious company where your development progresses with the business and our clients. You will join a team that values expertise, ownership, and strategic thinking, and where your contributions directly influence the future of our clients and the firm.Suits Finance brings structure, clarity, and control to online entrepreneurs who want to move forward with confidence.