Legal Office Manager
Chief of Staff KC · Kansas City, MO
Apply & track with Apply EdgeLegal Office Manager / Firm Administrator
The Office Manager will oversee administrative staff, maintain efficient back-office processes, help coordinate legal and administrative workflows, and ensure important deadlines and operational needs are consistently handled.The ideal candidate will bring a strong background in office or administrative management and be comfortable balancing people leadership with hands-on operational responsibilities. Previous law firm experience is highly beneficial, although the firm is open to candidates from other high-volume professional environments who can quickly learn legal processes and terminology.Key ResponsibilitiesOversee daily office operations and administrative workflows for a busy legal practiceManage, support, train, and provide direction to administrative staffCoordinate workflow between attorneys, paralegals, and administrative team membersHelp ensure legal and administrative work is appropriately prioritized and completed within required deadlinesMaintain awareness of court filing requirements, case-related deadlines, and time-sensitive legal correspondenceSupport processes surrounding court filings, legal documents, case records, and other firm documentationHelp maintain organized physical and electronic client and case files in accordance with firm proceduresEnsure confidential client, case, financial, and personnel information is handled appropriatelyMonitor administrative processes that support a high volume of active legal mattersPartner with attorneys and firm leadership to address staffing, workload, workflow, and operational needsAssist with onboarding and training employees on firm procedures, systems, and administrative requirementsHelp establish and maintain consistent procedures for document management, recordkeeping, calendaring, and deadline trackingIdentify opportunities to improve administrative processes and overall office efficiencyAssist with vendor relationships, office services, technology coordination, and other back-office responsibilitiesServe as a resource for staff regarding firm procedures and day-to-day operational questionsQualificationsPrevious experience managing administrative, office, or support staffStrong organizational, leadership, and follow-through skillsComfortable managing a high-volume, deadline-driven workflowAbility to manage employees while remaining hands-on with daily operationsStrong attention to detail and an understanding of the importance of accuracy in a legal environmentAbility to handle sensitive and confidential information with discretionLaw firm, legal administration, or professional services experience is strongly preferredFamiliarity with court filings, legal deadlines, case management processes, or legal documentation is beneficialCollections, creditors' rights, litigation support, or another high-volume legal background is a plusComfortable learning legal terminology, court procedures, and firm-specific processesStrong written and verbal communication skills with the ability to work effectively with attorneys and support staffWork EnvironmentThis is a close-knit, established office with a highly tenured team and a casual but professional working environment. The firm places a strong emphasis on treating employees respectfully while maintaining a sustainable work/life balance.