Legal Secretary

Position Overview:As a Legal Secretary at NJA, you will play an integral role in supporting our legal team. Your responsibilities include a wide range of administrative and secretarial tasks aimed at optimizing the efficiency of our legal operations. This role requires exceptional organizational skills, proficiency in legal documentation, and the ability to effectively manage multiple tasks in a fast-paced legal environment.ARABIC LANGUAGE KNOWLDGE IS A MUST FOR THIS ROLEWhat you will be doing:Document Preparation and Management:· Draft, format, and proofread legal documents, correspondence, and reports.· Organize and maintain legal files, ensuring they are up to date and easily accessible.Schedule and Calendar Management:· Manage the calendars of advocates and legal consultants, scheduling appointments, meetings, and court dates.· When needed, coordinate travel arrangements and prepare itineraries as needed.Communication and Liaison:· Act as a point of contact for clients, advocates, legal consultants, and other stakeholders.· Answer phone calls, take messages, and handle correspondence and inquiries.Meeting Preparation and Support:· Coordinate with the reception to arrange meeting logistics, including room bookings and equipment setup.· Prepare and distribute meeting agendas and materials.Legal Research Support:· Assist with legal research and compile information as directed by advocates and legal consultants or legal researchers.· Help prepare case summaries and briefs under the guidance of legal professionals.Collection, Billing and Expenses Tracking:· Draft invoices and assist with client billing, tracking billable hours and managing expense reports.· Ensure accurate and timely invoices, follow-up on accounts receivable, and liaison with finance for collection.Licenses and Renewals:· Track and ensure timely renewal of office licenses, permits, and subscriptions.· Maintain accurate documentation related to regulatory compliance.· Liaise with government entities and legal departments as required.Compliance and Record Keeping:· Ensure compliance with legal procedures and firm policies.· Maintain confidential records and handle sensitive information with discretionWhat you need to have:· Diploma or degree in Secretarial Studies, Business Administration, or a related field. · Previous experience as a legal secretary or in a similar administrative role within a legal or professional services environment. · Proficiency in Microsoft Office Suite and familiarity with legal management software. · Strong organizational, communication, and time management skills. · Knowledge of legal terminology, documentation, and court procedures. · Ability to multitask and prioritize work in a dynamic, deadline-driven environment. · Arabic language knowledge is essential.