LVN Clinical Programs Administrative Assistant

The LVN Clinical Programs Administrative Assistant provides comprehensive administrative support to Stanbridge University's Licensed Vocational Nursing program. This position supports the administrative coordination of clinical education, student compliance, clinical placements, skills laboratory and simulation activities, and other program operations.The LVN Clinical Programs Administrative Assistant maintains accurate student and program documentation, tracks clinical compliance requirements, supports regulatory and accreditation-related recordkeeping, and provides responsive service to students, faculty, clinical partners, and university departments.The successful candidate is highly organized, demonstrates exceptional attention to detail, communicates professionally through written, verbal, telephone, virtual, and in-person interactions, and serves as a positive ambassador for Stanbridge University. This position requires the ability to manage multiple priorities while maintaining confidentiality, accuracy, and operational excellence.Essential Duties & ResponsibilitiesProvide comprehensive administrative support to the Licensed Vocational Nursing program and its clinical education operationsExercise exceptional attention to detail while maintaining accurate records, ensuring data integrity, and supporting compliance with institutional, accreditation, regulatory, and clinical-partner requirementsPrepare professional correspondence, reports, spreadsheets, presentations, meeting materials, student communications, and other program documentationCoordinate calendars, meetings, orientations, clinical preparation activities, special events, and departmental communicationsMaintain confidential student records and electronic filing systems with exceptional accuracy and in accordance with applicable privacy requirementsReview, organize, and track required student documentation, including health records, immunizations, certifications, background checks, drug screenings, physical examinations, and other clinical compliance requirementsMonitor student compliance deadlines and communicate outstanding or expiring requirements to students in a timely and professional mannerAssist with the administrative coordination of clinical rotations, clinical placements, skills laboratory activities, simulation experiences, orientations, and other nursing education activitiesMaintain clinical schedules, student rosters, placement information, attendance documentation, and related recordsPrepare clinical onboarding packets, orientation materials, placement documentation, student lists, and other administrative resourcesAssist with coordinating student and faculty access to clinical partner systems, documentation platforms, and onboarding processesMaintain affiliation agreements, clinical partner records, and supporting documentationCoordinate professional communication with students, faculty, clinical healthcare organizations, vendors, community partners, and university departmentsSupport the collection, organization, and maintenance of faculty and clinical instructor documentation as assignedAssist with maintaining records supporting Board of Vocational Nursing and Psychiatric Technicians requirements, accreditation standards, clinical-partner expectations, and university policiesOrganize documentation for regulatory reviews, accreditation activities, audits, program evaluations, and internal compliance reviewsTrack outstanding documentation and follow up with students, faculty, or other stakeholders to support timely completionPrepare reports and maintain accurate databases using Microsoft 365 and university systemsSupport department purchasing, supply requests, invoice processing, inventory tracking, and other administrative transactions as assignedUtilize Microsoft 365, university systems, and emerging technologies—including AI-assisted productivity tools—to improve productivity, organization, communication, workflow efficiency, and administrative effectiveness while maintaining institutional standards and confidentialityRepresent Stanbridge University with professionalism, exceptional customer service, and effective written, verbal, telephone, virtual, and in-person communicationBuild collaborative working relationships with students, faculty, clinical partners, vendors, and colleagues through responsive and professional servicePerform other duties as assignedQualificationsRequiredAssociate degree or an equivalent combination of education and experienceMinimum of two years of progressively responsible administrative experienceExceptional organizational skills with outstanding attention to detail and accuracyExcellent written, verbal, telephone, and interpersonal communication skillsProfessional customer service skills and the ability to represent the University positively and professionallyProficiency with Microsoft 365, including Outlook, Word, Excel, Teams, and SharePointAbility to quickly learn new software applications, databases, document-management systems, and AI-assisted productivity toolsAbility to maintain accurate and confidential student, faculty, clinical, and program recordsAbility to understand and consistently follow established policies, procedures, deadlines, and documentation requirementsAbility to manage multiple priorities while maintaining accuracy, confidentiality, responsiveness, and professionalismPreferredAdministrative experience in nursing education, healthcare, higher education, or another regulated environmentExperience supporting a Licensed Vocational Nursing, Registered Nursing, or other healthcare education programExperience supporting clinical education, student compliance, credentialing, clinical placements, records management, or academic operationsExperience reviewing and tracking student health, immunization, certification, background screening, or other clinical compliance documentationFamiliarity with nursing program regulatory or accreditation requirements, including BVNPT requirementsFamiliarity with Canvas or another learning management systemExperience working with electronic document-management platforms, student information systems, or clinical compliance systemsCompensation$22.00-$24.00 per hour.Compensation is based on education, experience, qualifications, and internal equity considerations.Conditions of EmploymentA job-related assessment may be required during the interview processMust be able to perform each essential duty satisfactorily and be physically present in the office (unless otherwise noted)Employment Authorization: Applicants must be legally authorized to work in the United States. Stanbridge University does not provide employment-based immigration sponsorship or participate in employer-sponsored or employer-dependent work authorization programsSponsorship: Sponsorship now or in the future could include having Stanbridge University sponsor, complete employer documentation, provide attestations or training plans, or otherwise participate in a work-authorization or employment-based immigration program in order for an individual to begin or continue employment. Stanbridge University does not provide any such sponsorshipEmployment verification will be conducted to validate work experience per accreditation standardsOffers of employment are contingent upon the successful completion of a background checkOfficial transcripts are required prior to hire. Degrees earned outside the United States must be evaluated by a recognized credential evaluation service to determine U.S. degree equivalency and applicable subject-area courseworkReasonable accommodations may be made to enable individuals with disabilities to perform essential functionsWork EnvironmentStandard office, classroom, laboratory, or clinical settingDuties are typically performed while sitting at a desk or computer workstationMay include time spent in nursing skills laboratories, simulation environments, or clinical settings as required by the programSubject to frequent interruptions, noise from talking or office equipment, and demanding timelinesPhysical DemandsRegularly sits for extended periodsPhysical ability to perform program- or department-related dutiesProficient in using electronic keyboards and office equipmentEffective verbal communication via phone and in personAbility to read fine print, operate computers, and understand voices clearlyAble to lift, carry, and/or move objects weighing 10-25 pounds as neededEmployee BenefitsHealth Care Plan (Medical, Dental & Vision)Retirement Plan (401k)Exciting university eventsSeasonal motivational health and wellness challengesWork/Life Balance initiativesOnsite wellness program / Staff ChiropractorLife Insurance (Basic, Voluntary & AD&D)Paid Time Off (Vacation, Sick & Public Holidays)Family Leave (Maternity, Paternity)Institutional ValuesDiversity and Inclusion: Stanbridge University's motto, "Strength through Diversity," reflects our deep commitment to honoring the diverse backgrounds of our students, faculty, staff, and surrounding communities. We strive to build an inclusive learning environment and uphold anti-discrimination practices in all aspects of university lifeInnovation and Technology: We embrace cutting-edge technology to enhance student learning through interactive, hands-on experiences, including virtual reality and simulation labs, ensuring students are prepared for the demands of modern healthcare practiceCommunity Engagement: Through initiatives such as Stanbridge outREACH, students are empowered to give back to local and global communities, cultivating compassion, civic responsibility, and social awarenessEqual Opportunity EmployerStanbridge University is an Equal Opportunity Employer. We are committed to building a diverse and inclusive workplace. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, or any other protected status. All qualified applicants are encouraged to apply.