Manager Corporate Affairs & Company Secretariat

Purpose of JobTo manage and strengthen corporate governance practices in accordance with the Companies Act, SECP Regulations, SBP directives, and applicable regulatory frameworks.To ensure effective management of Board of Directors, Board Committees, Shareholders' Meetings, and Corporate Secretariat functions.To ensure timely submission of all statutory, regulatory, and corporate filings with SECP, SBP, CDC, and other relevant authorities.To maintain effective liaison with regulators, shareholders, auditors, legal advisors, and internal stakeholders.To support all matters relating to corporate governance, regulatory compliance, and corporate affairs.Job ResponsibilitiesCorporate Secretariat & GovernancePrepare Board, Board Committee, and Shareholders' Meeting calendars.Prepare and circulate notices, agendas, presentations, working papers, and supporting documents for Board, Board Committee, AGM, EOGM, and Management Committee meetings.Coordinate with business units to obtain agenda items, presentations, and supporting information for Board and Committee meetings.Draft, review, and finalize minutes of Board, Board Committee, AGM, EOGM, and Management Committee meetings in accordance with regulatory requirements and governance best practices.Prepare Board resolutions, circular resolutions, extracts of minutes, and certification documents.Maintain complete and accurate minute books, statutory records, and governance documentation.Maintain effective tracking and follow-up of Board and Committee action items and resolutions.Assist in annual Board evaluations, Board effectiveness reviews, and Directors' Training Programs.Ensure compliance with Board-approved governance frameworks, charters, policies, and Terms of ReferenceRegulatory Affairs & ComplianceManage and coordinate all SECP, SBP, CDC, and other regulatory filings, disclosures, returns, and statutory submissions.Ensure timely compliance with Companies Act requirements, SBP directives, Prudential Regulations, Corporate Governance Regulations, and circulars issued from time to time.Maintain regulatory compliance trackers and ensure timely closure of regulatory observations.Coordinate responses to regulatory inspections, examinations, and inquiries.Maintain all statutory registers, corporate records, shareholding records, and governance documentation.Liaise with regulators and government authorities regarding corporate approvals, disclosures, and reporting requirements.Monitor changes in applicable laws and regulations and advise management on governance and compliance implications.Corporate AffairsManage processes relating to issuance, transfer, allotment, and other share-related matters.Coordinate Annual General Meetings, Extraordinary General Meetings, and shareholder communications.Maintain effective relationships with shareholders, CDC, legal advisors, and external stakeholders.Facilitate dividend-related communications and shareholder information requests where applicable.Audit, Inspection & Risk ManagementCoordinate with Internal Audit, External Auditors, SBP Inspection Teams, and regulatory reviewers regarding Secretariat and Governance matters.Provide Board approvals, resolutions, minutes extracts, and governance records required during audits and inspections.Support business units during regulatory inspections by providing relevant corporate governance documentation.Maintain and periodically update Risk Registers, Compliance Registers, and Secretariat-related controls.Ensure timely closure of audit observations and inspection findings related to Corporate Affairs.Administrative SupportDraft corporate correspondence, regulatory responses, notices, and governance-related documentation.Review and maintain departmental policies, manuals, charters, and Terms of Reference.Coordinate with external consultants on assigned regulatory matters.Participate in strategic projects and transformation initiatives undertaken by the departmentTechnical CompetencyStrong knowledge of Companies Act 2017 and applicable corporate laws.Strong understanding of SECP Regulations, Listed Companies Regulations, and Corporate Governance requirements.Strong understanding of SBP Prudential Regulations, Corporate Governance Framework, and regulatory reporting requirements.Expertise in drafting Board, Committee, AGM, and EOGM minutes and resolutions.Strong knowledge of statutory filings, disclosures, and regulatory compliance management.Excellent record management and document control skills.Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)Management CompetencyStrong analytical and problem-solving skills.Excellent interpersonal and stakeholder management skills.Strong planning, organization, and project management capabilities.Excellent written and verbal communication skills.Ability to manage multiple assignments under strict timelines.Ability to work independently and lead cross-functional coordination.High level of integrity, confidentiality, and professional judgment.Soft CompetencyStrong attention to detail.Professional maturity and business acumen.Adaptability and flexibility.Team-oriented approach.Proactive and result-driven attitude.Commitment to continuous learning and professional development.Strong ethical and governance mindset.QualificationsMBA Finance, CA (Finalist/Qualified), ACCA, LLB, LLM, or equivalent qualification from an HEC-recognized institution.Experience:8-10 years of relevant experience in Corporate Affairs, Company Secretariat, Corporate Governance, Regulatory Compliance in Financial Services or Banking Sector.