Manager - Project Coordination & Operations

Job Role:Azizi Developments stands as one of the UAE’s leading private real estate developers. Behind our iconic projects is a high-performing corporate team that drives strategy, innovation, and growth. Our professionals, spanning finance, HR, marketing, legal, and operations, play a vital role in shaping the future of our business. We operate with a keen sense of purpose, transparency, and integrity, committed to creating value at every level. If you seek to be part of a results-oriented, fast-paced environment where your contributions truly matter, Azizi is the ideal place to advance your career.The Manager - Project Coordination & Operations is responsible for coordinating and monitoring strategic projects, executive initiatives, and cross-functional operational activities under the Executive Office.The role serves as a central coordination point between the Executive Office, senior management, business clusters, departments, project teams, and external stakeholders to ensure that strategic initiatives are properly planned, assigned, monitored, and delivered within agreed timelines.The position is responsible for maintaining executive-level visibility of project progress, identifying delays and dependencies, coordinating corrective actions, preparing management reports, and ensuring effective follow-up on key decisions and action items.

Responsibilities

A. Executive Office Project CoordinationCoordinate strategic projects and initiatives assigned by the Executive Office.Establish project plans, milestones, timelines, responsibilities, and deliverables in coordination with relevant stakeholders.Monitor project progress against approved objectives, timelines, and milestones.Maintain centralized project trackers and status reports for all assigned initiatives.Follow up with responsible departments and project owners to ensure timely completion of assigned actions.Escalate delays, risks, dependencies, and unresolved issues to the appropriate management level.Ensure that project documentation, approvals, reports, and supporting records are properly maintained.B. Executive Action & Follow-Up ManagementMaintain a centralized tracker of decisions, action items, commitments, and directives issued by the CEO Office.Coordinate with relevant stakeholders to obtain timely updates on pending actions.Monitor deadlines and provide regular reminders and escalation where required.Prepare consolidated status reports highlighting completed, pending, delayed, and critical actions.Ensure that management decisions are translated into clear responsibilities and measurable follow-up actions.Support the Executive Office in maintaining visibility of critical organizational priorities.C. Cross-Functional CoordinationAct as a coordination point between the Executive Office and various departments, clusters, and business units.Facilitate communication and information flow between project stakeholders.Coordinate cross-functional meetings, workshops, reviews, and project discussions.Ensure that relevant stakeholders are aligned on objectives, responsibilities, deadlines, and expected deliverables.Identify interdepartmental dependencies that may affect project timelines or outcomes.Support resolution of coordination issues and escalate matters requiring executive intervention.D. Project Planning & MonitoringDevelop and maintain project schedules, milestone plans, action trackers, and implementation plans.Monitor project deliverables against approved plans and timelines.Track project dependencies, resource requirements, approvals, and critical milestones.Identify potential delays and risks at an early stage.Coordinate corrective and preventive actions with project stakeholders.Support project owners in maintaining proper project governance and documentation.Ensure that project status information is accurate, current, and supported by appropriate evidence.E. Management Reporting & MISPrepare regular project and operational status reports for the Executive Office and senior management.Develop executive dashboards and management summaries covering project progress, key milestones, risks, issues, and pending decisions.Consolidate information received from different departments into clear and actionable management reports.Prepare presentations, briefing notes, executive summaries, and analytical reports for management meetings.Maintain accurate records of project performance and historical progress.Highlight critical deviations from approved plans and recommend appropriate follow-up actions.F. Strategic Initiative SupportSupport the implementation of strategic initiatives approved by the First Deputy CEO/CEO and senior management.Coordinate with business functions to translate strategic objectives into actionable workstreams.Monitor implementation progress and identify barriers to execution.Assist in evaluating project requirements, priorities, resources, and timelines.Support management in tracking strategic transformation and improvement initiatives.Conduct follow-up reviews to assess whether agreed actions and objectives have been achieved.G. Operational CoordinationSupport the Executive Office in coordinating critical operational matters requiring cross-functional involvement.Monitor key operational issues assigned by management and ensure timely follow-up.Coordinate with departments to obtain required information, documents, approvals, and status updates.Identify recurring operational issues and support the development of structured solutions.Maintain appropriate records of operational decisions, instructions, and follow-up actions.Assist in improving coordination processes, reporting mechanisms, and operational workflows.H. Risk, Issue & Escalation ManagementMaintain project risk and issue registers for assigned initiatives.Identify potential risks, delays, resource constraints, and dependencies.Coordinate with stakeholders to develop mitigation and corrective action plans.Escalate critical risks and unresolved issues through the appropriate management channels.Monitor implementation of agreed mitigation actions.Ensure that significant project deviations are communicated to management in a timely manner.I. Process ImprovementReview existing coordination and reporting processes and identify opportunities for improvement.Develop standardized project tracking, reporting, and follow-up mechanisms.Introduce structured dashboards, trackers, templates, and reporting formats where required.Promote transparency, accountability, and timely execution across project stakeholders.Support the CEO Office in improving operational efficiency and cross-functional coordination.J. Documentation & Information ManagementMaintain organized and confidential records of strategic projects, management decisions, reports, presentations, meeting minutes, and action trackers.Ensure appropriate version control and document accuracy.Maintain confidentiality of sensitive corporate, strategic, financial, operational, and executive information.Ensure that project documentation is readily available for management review and audit purposes.Requirement:Bachelor’s degree in Engineering, Civil Engineering, Architecture, or a related discipline15-20 years of experience in Project Coordination & OperationsProfessional certification in Project Management such as PMP, PRINCE2, or equivalent is preferred.Experience within large organizations or multi-business-unit environments is preferred.Behavioural Competencies:Timely completion of assigned CEO Office projects and initiatives.Percentage of action items completed within agreed timelines.Accuracy and timeliness of project and management reporting.Effectiveness of cross-functional coordination.Timely identification and escalation of project risks and delays.Stakeholder responsiveness and follow-up effectiveness.Compliance with approved project plans, milestones, and governance requirements.Quality and reliability of executive dashboards and reports.Reduction in overdue or unresolved management action items.Successful implementation of assigned strategic initiatives.