Mandarin-Speaking Administrative Secretary to Director

📝 Job DescriptionProvide administrative and operational support to the Director in daily business activities.Assist the Director with scheduling, appointments, meetings, and follow-ups.Coordinate and follow up on business-related matters on behalf of the Director.Assist with visa, work permit, and other immigration-related administrative processes for the Director.Prepare, organize, and maintain documents and administrative records.Assist in preparing reports, presentations, correspondence, and other business documents.Communicate and coordinate with internal teams, external parties, and relevant service providers.Assist with Mandarin–Indonesian translation and communication when needed.Follow up on pending documents, requests, and ongoing matters to ensure timely completion.Handle confidential information and documents professionally.Assist the Director with other administrative and business-related tasks as assigned.🎯 RequirementsMinimum D3/S1, preferably in Business Administration, Management, Communication, or a related field.Fluent in Mandarin, both spoken and written.Good command of Indonesian and English.Previous experience as a Secretary, Executive Assistant, Administrative Staff, or in a similar role is preferred.Strong organizational and administrative skills.Good communication and interpersonal skills.Detail-oriented, proactive, responsive, and able to multitask.Able to coordinate and follow up on multiple tasks effectively.Able to work independently and handle confidential information.Proficient in Microsoft Office (Word, Excel, PowerPoint).Experience handling visa, immigration, or work permit administration is a plus.HSK certification is preferred.Willing to work in West Jakarta.