Marine Project Coordinator

Job Purpose:Responsible for coordinating marine inspection projects from enquiry and proposal stage through to project completion, invoicing and payment, ensuring smooth communication between clients, inspectors, subcontractors and internal teams.

Key Responsibilities

Register and coordinate client enquiries, scope requirements and project requests.Prepare quotations, proposals and suitable CVs for client submission.Coordinate with intercompany offices and subcontractors to source suitable inspectors.Follow up with clients on proposals, approvals, interviews, POs and contracts.Coordinate inspection schedules between clients, inspectors and project teams.Maintain regular communication with inspectors and clients throughout project execution.Receive, review and submit inspection/flash reports and maintain project records.Verify POs, timesheets, expenses, subcontractor/intercompany invoices and supporting documents.Prepare invoice requests and coordinate invoice submission and payment follow-up.Ensure project documentation, reports and commercial records are complete and accurate.Support project cost tracking and ensure activities are delivered in line with agreed scope and contractual requirements.Qualifications & Experience:Diploma or Bachelor’s degree in Business Administration or a related field.Minimum 5 years’ experience in a similar project coordination/administration role.Experience in Marine, Oil & Gas, Inspection, Certification or EPC industries is preferred.Strong communication, coordination, organisational and follow-up skills.Good working knowledge of MS Office, particularly Excel and Word.