Marketing Coordinator

Marketing CoordinatorReporting to: Marketing DirectorAbout The Role Ohana Development is seeking a detail-oriented Marketing Coordinator to support the marketing team across its luxury residential projects. This role is central to keeping day-to-day marketing operations running smoothly: assisting the Marketing Director, coordinating with external suppliers and agencies, managing administrative processes, and providing hands-on support across campaigns, events, and content activities.Key ResponsibilitiesDirect Support to Marketing DirectorManage the Marketing Director calendar, prioritize meeting requests, and coordinate scheduling across internal teams, agencies, and partners.Prepare briefing notes, agendas, and follow-up trackers ahead of key meetings and partner sessionsTrack action items from the marketing teamSupplier & Vendor CoordinationAct as the primary point of contact for marketing suppliers (printers, agencies, production houses, event vendors, media partners)Obtain and compare quotations, and track deliverables against agreed timelines in coordination with procurement department.Coordinate delivery schedules for marketing collateral, signage, gifting, and event materials.Administrative SupportPrepare and process purchase requests, and payment follow-ups in coordination with finance and procurementMaintain organized records of contracts, approvals, and marketing budgets.Draft correspondence, meeting notes, and status trackers for ongoing projects.Support budget tracking and reporting for marketing spend across projects.Prepare monthly reports for marketing activities in coordination with the other team members.Marketing Activity SupportSupport the coordination of events, sales centre activations, and brand partnership deliverablesHelp prepare presentations, briefs, and internal reports for marketing initiativesLiaise with internal teams (sales, design, digital) to ensure timely delivery of assets and materialsEnsure all materials align with Ohana's brand guidelinesRequirements2+ years of experience in a marketing coordination, administration, or operations role (real estate developer is a must)Strong organizational skills with the ability to manage multiple suppliers and deadlines simultaneouslyExcellent written and verbal communication skills in EnglishProficiency in Microsoft Office / Google Workspace; familiarity with project tracking tools is an advantage - Strong knowledge in excel and PPTHigh attention to detail and comfort working with budgets, quotations, and vendor documentation