Non Profit Executive & Personal Assistant

The HistoryMakers seeks a highly organized, proactive, detail-oriented Executive Assistant to support the Founder & President in a demanding, high-volume environment. THIS POSITION IS NOT HYBRID AND/OR REMOTE AND MUST WORK OUT OF THE HISTORYMAKERS OFFICES IN THE SOUTH LOOP. https://vimeo.com/923598529/f4215dda95?share=copyThis role is best suited for someone who enjoys executive support as a long-term profession and takes pride in helping senior leaders operate efficiently and effectively. The successful candidate will be exceptionally organized, highly responsive, technologically capable, and able to anticipate needs while managing multiple priorities simultaneously.This role requires excellent judgment, discretion, maturity, and the ability to manage confidential information with professionalism and integrity.Key ResponsibilitiesManage complex and fast-moving calendars, scheduling, and meeting coordinationCoordinate domestic travel arrangements and detailed travel itineraries without reliance on a travel agencySupport day-to-day administrative operations for the Founder & PresidentPrepare correspondence, presentations, meeting materials, reports, and administrative documentationCoordinate Zoom meetings, Outlook scheduling, and executive communicationsTrack follow-ups, priorities, deadlines, and action itemsMaintain highly organized electronic and physical filing systemsAssist with meeting preparation, logistics, and administrative coordinationHandle confidential information with discretion and professionalismSupport operational and project coordination activities as neededAssist with occasional personal administrative support when requiredQualifications & Experience5+ years of executive support experience supporting senior leadership or executives in fast-paced environmentsStrong typing speed (65–85 WPM preferred)Advanced proficiency in Microsoft Office Suite, particularly Outlook, Word, and ExcelExperience managing complex calendars and executive schedulingStrong written and verbal communication skillsExceptional organizational and prioritization abilitiesExperience coordinating travel logistics and detailed itinerariesAbility to multitask effectively while maintaining accuracy and responsivenessExperience with FileMaker Pro or database systems preferredPrior project coordination or operational support experience is a plusInterested in a long-term executive support role versus a short-term stepping-stone opportunityBehavioral CharacteristicsHighly responsive and dependableStrong judgment and professionalismComfortable operating in a high-touch, high-accountability environmentExcellent attention to detail and follow-throughAble to think ahead and anticipate needsCalm under pressure and adaptable to changing prioritiesEthical, trustworthy, and highly discreetWork LocationThis is a full-time, on-site position in Chicago, IL. The HistoryMakers does not offer hybrid or remote work for this role.Compensation & BenefitsSalary is commensurate with experience and qualifications, with an anticipated range of $60,000-$80,000, depending on experience and fit.The HistoryMakers offers a competitive benefits package that includes:403(b)PTOHealth, dental, and vision insuranceTuition reimbursementStudent loan repayment assistanceThe HistoryMakersThe HistoryMakers, the nation’s largest African American video oral history archive(www.thehistorymakers.org), is a one-of-a-kind collection, housed permanently at the Library of Congress. Its website (www.thehistorymakers.org), accessed by millions worldwide, is sited in Wikipedia and used as a “go to” reference tool. Its digital archivehas been licensed by colleges, universities, K-12 schools and public libraries for use by faculty, students and patrons and is growing in popularity in the wake of COVID19 and the focus on online learning. Within the next few years, The HistoryMakers will become the digital repository for the Black experience: providing much needed content, role models, success pathways and frameworks for a 21st century citizenry that has become increasingly less tolerant, divisive and economically and educationally disparate.