Occupancy Coordinator | Romney Meadows

Summary Of PositionThe Occupancy Coordinator is responsible for supporting the Community Manager in maintaining the waitlist and ensuring full compliance with Section 8 regulatory requirements at the assigned community. This role oversees the timely and accurate completion of initial move-in files, interim recertifications, and annual recertifications in accordance with HUD and Local Housing Authority guidelines. The Occupancy Coordinator ensures all resident documentation is complete and compliant, executes leases within approved parameters, and maintains strong working relationships with residents and regulatory partners while contributing to an organized, compliant, and resident-focused environment in a fast-paced, ever-changing setting.Essential Duties And ResponsibilitiesMaintain and manage the property waitlist in accordance with Section 8 and regulatory requirementsProcess rental applications, prepare leases, and ensure all occupancy documentation is completed and submitted in compliance with established standardsComplete and approve initial certifications, interim recertifications, and annual recertifications in a timely and accurate mannerMaintain all resident files and supporting documentation to ensure compliance with HUD, Local Housing Authority, and company policiesExecute residential leases and related documents within approved rental schedules under the supervision of the Community ManagerDemonstrate knowledge of and maintain strict adherence to lease agreements, building regulations, and governmental requirements governing property operationsExplain lease provisions and program requirements to prospective and current residentsAssist in enforcing community rules, company policies, and procedures to maintain a productive and peaceful communityMaintain regular communication with the Community Manager, Regional Property Manager, and Central Office staffDevelop and maintain professional working relationships with residents, prospective residents, municipal officials, and Local Housing AuthoritiesComplete and submit all required records, reports, and documentation accurately and within required timeframesOperate property management software, EIV systems, and standard office equipment necessary to perform job dutiesPerform other duties as assigned to support property operations and regulatory complianceWORK ENVIRONMENTAbility to work effectively in a fast-paced, ever-changing environment while managing multiple priorities and strict compliance deadlinesKnowledge & Skill RequirementsMust have solid understanding and experience with Section 8 program requirements and HUD compliance regulationsMust be detail oriented and able to manage multiple deadlines related to certifications and regulatory reportingAbility to work effectively in a fast-paced, deadline-driven environmentMust be able to multi-task and maintain accurate documentationAbility to communicate professionally and effectively with co-workers, residents, regulatory agencies, and corporate staffMust be proficient with Microsoft Office (Excel, Word, and Outlook) and property management software systemsMust meet underwriting standards for fidelity bond insurance and not be on the HUD Denied Participation ListMust possess a valid driver’s license and meet insurability requirements if operating a personal vehicle for company businessHigh School diploma or equivalent required; affordable housing or property management experience strongly preferredCompensation & BenefitsThe salary range for this position is $17.50 – $20.00 annually. Final compensation will be determined based on experience, qualifications, certifications, geographic considerations where applicable, and internal equity.In addition to base pay, eligible team members may participate in performance-based incentives where applicable.ALCO offers a comprehensive benefits package that includes medical, dental, and vision coverage; company-paid life and disability insurance; 401(k) with company contribution; paid time off; and paid holidays.