Office Admin & Production Support

Dejavu is a globally recognized production company headquartered in Dubai, with offices across the UAE, Lebanon, KSA and India. For over 17 years, we’ve created work across TV commercials, documentaries, corporate films, branded content and music videos, earning recognition at Cannes, NY Festivals, LIA, ADC and other leading industry awards. With our own in-house post-production team, we’re involved in every stage of a project — from pre-production through to final delivery. We bring together great talent, craftsmanship, technology and creativity to make work that stands out. This position is subject to applicable Saudization requirements under Saudi labour regulations.About the RoleThe Role We’re looking for a highly organised, proactive Office Admin & Production Support professional to help keep our Riyadh office running smoothly while supporting our production team across projects. This is a hands-on role that combines office administration with production coordination, logistics, transport and on-set support. You’ll be working in a fast-moving creative environment where priorities can shift quickly, so we’re looking for someone who takes ownership, stays calm under pressure and is comfortable moving between office responsibilities and production requirements.ResponsibilitiesOffice Management & Administration Manage day-to-day office operations, including office supplies, equipment, maintenance and vendor relationshipsCoordinate office utilities, internet and telecom services, service contracts and related administrative requirementsTrack office rent payments and maintain records of recurring office expensesMaintain organised filing systems, contracts, licences and company recordsHandle correspondence, calendars, meeting schedules and visitor coordinationSupport general administrative requirements for the Riyadh officeFinance & Expense Support Track office and production-related expenses and manage petty cashCollect invoices, receipts and supporting documentationPrepare and submit monthly expense reports to FinanceSupport supplier invoicing and payment follow-upsEnsure expenses are handled in line with company policy, including obtaining pre-approval for personal expenses incurred on behalf of the companyProduction Support Support producers across pre-production, shoot days and wrapCoordinate production logistics, transport and crew movementsArrange airport pick-ups and drop-offs for crew, talent and clientsDrive company or approved vehicles for production and office requirements, including airport transfers, equipment runs and errandsSupport production transport requirements that may fall outside standard working hours depending on flight and shoot schedulesProvide on-set support when required, including runner duties, managing supplies and assisting the production teamMaintain production records, contact lists and supplier databasesCoordinate with vendors and service providers as required for production needsWorking Conditions Production schedules may require work outside standard hours, including early mornings, late nights and weekendsAdditional working hours will be managed and compensated in accordance with applicable Saudi labour regulations and company policyHybrid working may be offered at management's discretion, depending on business and production requirementsWhy Join Dejavu? You’ll be part of a creative production environment working across a diverse range of projects, clients and formats.The role offers exposure to both the operational and production sides of a busy production company, with plenty of opportunity to take ownership and make an impact.Qualifications2+ years of experience in office administration, office management, production coordination or a similar roleExperience within media, advertising, film or production environments is a strong plusValid Saudi driving licence and confidence driving in Riyadh and between cities when requiredRequired SkillsStrong organisational and multitasking skills, with excellent attention to detailStrong written and verbal communication skills in EnglishGood working knowledge of Microsoft Office and/or Google WorkspaceFamiliarity with production schedules, breakdowns and basic production workflows is an advantagePractical, solutions-focused approach with the ability to work independentlyComfortable working in a fast-paced, deadline-driven creative environmentFlexible and willing to support production requirements outside standard working hours when neededPreferred SkillsExperience within media, advertising, film or production environmentsFamiliarity with production schedules, breakdowns and basic production workflowsEqual Opportunity StatementDejavu is committed to complying with applicable Saudization requirements under Saudi labour regulations and to providing a work environment that respects all applicable labour laws and regulations.