Office Admin Executive

About BIT:BIT (formerly Matrixport) is a global digital asset financial services and infrastructure group. Headquartered in Singapore and founded in 2019, BIT bridges traditional finance and digital assets through governance-driven financial services and technology.The firm manages over US$7 billion in assets and facilitates more than US$7 billion in monthly trading volume. BIT offers services including custody, trading, asset and wealth management, liquidity and financing solutions, and tokenised real-world assets (RWA), serving institutional and professional investors globally.BIT Group entities maintain a licensed and regulated footprint across Singapore, Hong Kong, Switzerland, the United Kingdom, the United States and Bhutan.For more information, visit www.bit.comWhy Join Us:At BIT, we tackle complex problems as a team. We encourage openness and promote transparency, respect, and inclusivity. Every team member is valued and has a voice that can be heard. We are always in search of intellectually curious and entrepreneurial individuals who are keen on making an impact in the crypto ecosystem and in building a better product for the next one billion users.Job Responsibilities:Manage day-to-day office operations, including procurement of snacks, beverages, drinking water, cleaning supplies, and office suppliesOrganize employee welfare initiatives, including arranging annual health check-ups with hospitals/clinics, festive celebrations, and monthly birthday gatheringsSupport onboarding/offboarding logistics, including handling laptop/equipment collection and return for new and departing employeesLiaise with vendors and service providers to ensure smooth office operationsOversee office supplies and inventory, ensuring stock levels are maintained and replenished as neededCoordinate with building management on facilities-related mattersHandle any ad hoc administrative tasks and provide general support to the teamJob Requirements:Diploma or Bachelor's degree in Business Administration, Management, or a related fieldPrior experience in office management or administrative roles preferredFluency in English, Mandarin, and Malay is a must, due to the need to liaise with local Malaysian stakeholders and regional teams across different language groups.Strong organisational skills with a keen eye for detailProactive, resourceful, and able to work independentlyGood communication and interpersonal skills, able to liaise effectively with internal and external stakeholdersBasic knowledge of computer hardware/networking troubleshooting is a plusProficiency in Microsoft Office and basic administrative toolsBy submitting a job application, you confirm that you have read and agree to our Candidate Privacy Policy. <https://www.bit.com/privacy-candidate>