Office Administrative Assistant

About UsRossman/Hensley, Inc. is a general contracting company specializing in high-end residential and commercial construction. We're looking for an organized, detail-oriented Administrative Assistant to assist our General Manager and Project Managers to keep our office running smoothly.Job SummaryThe Administrative Assistant will provide day-to-day administrative and clerical support to the office, project managers, and field crews. This role is central to keeping projects on schedule by managing paperwork, communications, scheduling, and vendor/subcontractor coordination.Key ResponsibilitiesProcess invoices, and assist with billings and complete basic bookkeeping/AP-AR tasksAssist with payroll and HR paperwork Assist with quarterly taxes and annual accounting reportsPrepare, organize, and maintain project files, contracts, permits, and change ordersMaintain licenses, insurance certificates, and compliance documentationManage office supplies and equipmentAnswer and direct incoming calls, emails, and general inquiriesAssist with scheduling of subcontractors, vendors, and inspectionsOrder and track materials/supplies as neededSupport proposal and bid preparationGreet customers and visitorsPerform other administrative duties as assignedQualificationsHigh school diploma or equivalentSelf-motivatedExcellent organizational skills and attention to detailAbility to multitask and prioritize 1–3 years of administrative experience, ideally in construction, real estate, or a related fieldProficiency in Microsoft Office (Word, Excel, Outlook) Strong written and verbal communication skillsBasic understanding of construction terminology and processes preferredStrong customer service skillsIdeal SkillsExperience with Sage or similar accounting softwareFamiliarity with permit and licensing processesNotary Public certification (or willingness to obtain)Physical RequirementsAbility to sit for extended periods and use a computerOccasional lifting of office supplies/materials (up to 20 lbs)