Office Administrator / Administrative Assistant

Company Description Homeland Securitech Pty Ltd (HSPL), established in 2008, is a leader in deep tech innovation, operating through its verticals, special purpose vehicles (SPVs), and group companies. The organization is recognized for developing best-in-class technologies and intellectual property across multiple technology domains. HSPL’s expertise includes next-generation unmanned aerial systems and advanced AI-driven intelligence fusion solutions. The company also focuses on big data analytics and EW-immune free space optical technologies, contributing to cutting-edge security and defense applications. Team members join a high-impact environment that combines innovation, complex problem-solving, and real-world applications.Role Description This is a full-time, on-site Office Administrator / Administrative Assistant role based in Gurugram. The role involves managing day-to-day office operations, including handling phone calls, coordinating meetings and calendars, managing correspondence, and maintaining organized filing (digital and physical). The individual will support documentation workflows, prepare basic reports and presentations, and assist with procurement of office supplies and vendor coordination. They will help coordinate travel and logistics for team members, manage front-desk duties when required, and ensure the office environment is professional and efficient. The role also includes assisting leadership and project teams with administrative support, maintaining records and databases, and following internal procedures to support compliance and smooth business operations.Qualifications Candidates should possess strong administrative and organizational skills, including calendar management, document handling, and office coordination.Candidates should possess solid communication skills, with clear written and verbal English and the ability to interact professionally with internal and external stakeholders.Candidates should possess proficiency with office productivity tools (such as word processing, spreadsheets, presentations, email, and digital filing systems).Candidates should possess basic data-entry and record-keeping skills, with attention to accuracy and detail in maintaining logs, reports, and databases.Candidates should possess time-management and multitasking abilities, including prioritizing tasks and meeting deadlines in a fast-paced environment.Relevant experience in office administration, executive assistance, or similar roles is beneficial, especially in technology, defense, or high-compliance sectors.A diploma or degree in business administration, commerce, or a related field is advantageous, along with familiarity with standard office procedures and etiquette.Ability to work ethically with confidential information, demonstrate reliability, and adapt to evolving processes and tools will be considered a strong asset.