Office Administrator & Accountant

About the RoleFleetFix is looking for a highly organized and detail-oriented Office Administrator & Accountant to ensure the smooth functioning of our daily business operations and manage our financial transactions. This dual-role position is essential for maintaining efficient office workflows, managing procurement, and ensuring that our billing, collections, and vendor payments are handled accurately and promptly.Key ResponsibilitiesOffice Administration: Oversee daily office operations, ensuring a professional, well-organized, and efficient work environment.Procurement Management: Handle the sourcing and purchasing of office supplies, operational materials, and equipment, negotiating with suppliers to ensure cost-effectiveness.Invoicing & Estimates: Accurately generate and issue estimates and invoices to clients in a timely manner.Accounts Receivable: Actively monitor customer accounts, follow up on outstanding invoices, and ensure prompt collection of payments.Accounts Payable: Manage vendor and supplier accounts, verify billing accuracy, and process vendor payments on schedule.Financial Tracking: Maintain accurate, up-to-date financial records, assist with basic book-keeping, and track daily cash flow and expenses.Skills & QualificationsEducation: Bachelor’s degree or Diploma in Accounting, Finance, Business Administration, or a related field.Experience: Proven experience in a combined administrative and accounting role, preferably within the automotive, fleet, or logistics sectors.System Proficiency: Strong general computer literacy and tech-savviness. Since we utilize our own proprietary in-house software, candidates must have a solid foundation in accounting principles and the ability to quickly learn and adapt to new digital tools and platforms.Communication: Excellent written and verbal communication skills for effective follow-ups with clients and vendors.Organizational Skills: Strong multitasking abilities with a keen attention to detail and accuracy in financial data entry.Local Knowledge: Familiarity with UAE corporate banking processes and basic VAT regulations is a strong advantage.