Office Administrator & Executive Assistant

Company Description Light.Func is an award-winning lighting consultancy with offices in Dubai, UAE and Dar es Salaam, Tanzania, known for combining creative and technical excellence in lighting design. The team approaches each project as unique, collaborating closely with architects, interior designers, consultants, and clients across sectors such as heritage, retail, residential, commercial, hospitality, and exhibitions. With a strong architectural and design background, Light.Func focuses on creating spaces that are both visually compelling and highly functional, enhancing visibility, comfort, and productivity. The company values an imaginative, enjoyable design process and aims to deliver “func’d” spaces that satisfy a wide range of users and stakeholders. Joining Light.Func means becoming part of a flexible, design-driven team that treats light as a core element of every project.Role Description The Office Administrator & Executive Assistant will provide comprehensive administrative support to leadership and ensure smooth day-to-day office operations. This full-time, on-site role is based in Dar es Salaam, Tanzania, and includes managing calendars, scheduling meetings, organizing travel arrangements, and preparing documents and presentations for internal and external use. The role involves coordinating office activities, maintaining office supplies and equipment, handling incoming calls and correspondence, and supporting basic bookkeeping and record-keeping tasks. The individual will assist with client communication, meeting preparation, and follow-up actions, while maintaining organized filing systems and up-to-date databases. The role also includes liaising with vendors, helping to coordinate company events or workshops, and supporting the team with general administrative tasks as needed.Qualifications Strong Office Administration and Administrative Assistance skills, including scheduling, document management, and record-keeping.Proficiency with Office Equipment and common office software tools (e.g., word processing, spreadsheets, email, videoconferencing).Excellent Communication skills, both written and verbal, with the ability to interact effectively with internal teams and external stakeholders.Customer Service skills, with a professional, client-focused approach and attention to detail in all interactions.Ability to prioritize tasks, manage time effectively, and work independently in a fast-paced, design-focused environment.Previous experience in an administrative or executive assistant role, preferably in a design, architecture, engineering, or consulting environment.Strong organizational skills, discretion in handling confidential information, and a proactive, solution-oriented mindset.Relevant diploma or degree in business