Office Administrator

Company OverviewWe are forward-thinking fintech company specializing in innovative trading solutions and financial products. With a dynamic platform and a tech-savvy team that works seamlessly across time zones, we strive to provide cutting-edge services to traders worldwide.About the RoleWe are looking for a proactive and detail-oriented Office Administrator to join our Dubai office. In this role, you will support the day-to-day office and administrative operations, reporting directly to the HR Operations Manager.Key Responsibilities:Manage day-to-day office operations and maintain a productive, well-organized workplace;Oversee pantry, office supplies, water, and cleaning stock levels;Coordinate with vendors and suppliers (couriers, maintenance, branding, events, IT assets);Accommodate partner requests and office visits;Handle petty cash, process vendor invoices, and collect utility bills (rent, electricity, water, internet);Prepare monthly expense reports and track budget records for office and engagement activities;Support meetings, visitors, and reception/front desk duties;Troubleshoot or escalate IT and facility-related issues;Maintain accurate employee records in BambooHR (attendance, leave, contracts, documents);Draft and issue official HR documents (offer letters, contracts, NDAs, letters, forms);Support onboarding and offboarding: prepare laptops, access cards, parking, and system access;Assist with UAE visa processing and immigration procedures, including Mainland and DMCC license renewal;Process monthly payroll inputs (attendance, allowances, deductions) and coordinate with Finance;Administer group medical insurance (additions, removals, employee queries);Act as the first point of contact for employee HR and admin queries;Assist with organizing employee engagement activities, company events, and festive activities;Support ad-hoc tasks and responsibilities as needed.What We Expect from the Candidate:1–3 years of experience in an HR/Admin, Office Administrator, or similar support role;Basic familiarity with UAE labour law and visa procedures is a plus;Hands-on experience with HRIS systems (BambooHR preferred);Strong organizational and multitasking skills with high attention to detail;Proactive, self-driven, and comfortable working independently;Excellent written and verbal communication skills in English;Experience in the fintech industry will be a plus.What We Offer:On-site role in our Dubai office (Al Barsha, API Trio Tower);Schedule: Monday – Friday, 9:00 – 18:00;Visa sponsorship and medical insurance;Opportunity to build and improve processes from the ground up;Dynamic, international team across offices in UAE, Malaysia, Thailand, Cyprus, and Colombia.