Office Administrator

Office AdministratorFull-Time | Tampa, FL (on-site)Company DescriptionConstructoMax Corporation is a State Certified commercial roofing and sheet metal contractor headquartered in Tampa, serving building owners, property managers, and general contractors across Florida. The company installs, repairs, replaces, and maintains a wide range of roofing systems for retail, institutional, healthcare, educational, and commercial clients statewide. As a self-performing contractor, ConstructoMax uses its own crews on every project, maintaining accountability from initial assessment through final inspection. The company provides 24/7 emergency response, scheduled inspections, and detailed roof histories that help clients protect warranties and plan capital investments.How We HireWe are not private equity owned, we are not a roll-up, and we are not for sale. Decisions are made here, by the people accountable for them. The relationships we hold and the quality we install are the only two assets that matter here, and both are maintained by a team selected for intelligence and efficiency rather than availability. We hire deliberately and we hire few, because A players do not stay on teams that tolerate anything less, so we protect that standard, and we will expect you to raise it.Role DescriptionThe Office Administrator is a full-time, on-site role based in Tampa, FL. This role manages day-to-day office operations, including answering incoming calls and email, greeting visitors, routing new leads to the estimating team, and keeping clients informed on job status. The Office Administrator builds and maintains project files in both hard copy and digital form, covering contracts, change orders, insurance certificates, permits, inspection reports, and lien releases, and tracks permit and lien deadlines on the master calendar. Additional responsibilities include assembling closeout packages and warranty letters at job completion, requesting customer feedback on finished work, preparing documents for weekly accounting and operations meetings, and handling daily scanning to the central invoicing inbox along with mail, supplies, and filing. The role supports workflow for both field and office staff and is the first point of contact for the retail, healthcare, education, and institutional building owners we serve.QualificationsCommercial construction experience is required and candidates without it will not be considered.•    Two or more years in an office administration or front-office role within commercial construction, roofing, or a related trade.•    High school diploma or equivalent. Post-secondary education or certification in office administration is a plus.•    Office administration and administrative support skills sufficient to manage daily operations, scheduling, and documentation independently.•    Effective written and verbal communication, including the ability to coordinate information between field crews, office staff, clients, and vendors.•    Customer service skills for handling client, vendor, and visitor interactions professionally and responding to inquiries promptly.•    Proficiency with Microsoft Office and Google Workspace and with standard office equipment.•    High attention to detail, strong organizational skills, and the ability to prioritize in a fast-paced environment.•    Ability to work on-site in Tampa, FL with reliable and consistent attendance.•    Conversational Spanish is useful in this role.To ApplySend your resume to hiring@constructomax.com with the role name in the subject line. In the body, tell us in a few sentences why you are a fit for this specific role, applications without it are not reviewed. ConstructoMax Corporation is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic. Reasonable accommodations are available on request to enable individuals with disabilities to apply for and perform the essential functions of this role.ConstructoMax Corporation | Florida Certified Roofing Contractor CCC1330672