Office Administrator

Our client is a well-established and growing organization with a strong reputation in the construction and excavation industry. They are looking for an Office Administrator to join their close-knit team and play an important role in supporting the day-to-day administrative and financial operations of the business.This is an excellent opportunity for someone who enjoys working in a smaller, personable office environment, where you can build strong relationships with a well-tenured team and have a meaningful impact on the business. The successful candidate will be organized, dependable, detail-oriented, and comfortable taking ownership of a variety of administrative and accounting-related responsibilities.What You'll Be DoingProvide day-to-day administrative support to the office and management teamManage incoming calls, emails, correspondence, and general office inquiriesPrepare, process, and distribute customer invoicesAssist with Accounts Receivable, including invoicing, payment follow-up, and account reconciliationsProvide support with Accounts Payable, including processing invoices and maintaining accurate recordsEnter and maintain financial and administrative data with a high degree of accuracyAssist with billing, expense tracking, and other basic accounting functionsMaintain organized digital and physical filing systemsCoordinate office supplies, documentation, and general office requirementsAssist with various administrative tasks and projects as requiredWork closely with the internal team to ensure information and documentation are accurate and up to dateWhat We're Looking For2+ years of experience in an administrative, office coordination, or accounting support rolePrevious experience with invoicing, AP, AR, or general bookkeeping support is highly valuedStrong attention to detail and accuracyExcellent organizational and time-management skillsComfortable working independently while also being a collaborative team memberStrong written and verbal communication skillsProficiency with Microsoft Office, particularly Outlook and ExcelExperience with accounting or ERP software is an assetA professional, positive, and reliable approach to workConstruction, excavation, trades, or other industry experience is considered an assetWhy This Opportunity?Flexible working hours to support work-life balanceJoin a smaller, welcoming office environmentWork alongside a well-established and highly tenured teamStable organization with a strong history in the industryVaried role combining administration and finance supportOpportunity to become an integral part of the day-to-day operationsSupportive and collaborative workplace cultureIf you are an organized and dependable administrator who enjoys variety and would like to join a stable company where experience, reliability, and teamwork are valued, we would love to hear from you.