Office Administrator

Office Administrator | Construction | Hollywood, FLMichael Aaron Staffing is partnering with an established construction company seeking a dependable and organized Office Administrator to support its day-to-day office and project operations.This is a hands-on administrative role ideal for someone who enjoys managing multiple priorities, following up on important details, and communicating with clients, vendors, and local municipalities. The Office Administrator will play an important role in keeping projects moving by coordinating inspections, tracking permits and proposals, and assisting with client and payment follow-up.The ideal candidate is a proactive administrative professional who doesn't need to be reminded to follow up. You enjoy keeping things organized, communicating with different parties, and making sure permits, inspections, proposals, payments, and other outstanding items don't fall through the cracks.ResponsibilitiesCoordinate and call for required project inspectionsFollow up on permits, permit status, and related documentationTrack outstanding proposals and follow up with clients as neededCommunicate with clients regarding outstanding payments and account follow-upMaintain organized project and administrative recordsAssist with general office correspondence, emails, and documentationCommunicate with clients, vendors, contractors, and municipalitiesProvide general administrative support to the office and project teamsHelp ensure deadlines and outstanding action items are followed through to completionQualificationsPrevious administrative, office support, or project coordination experienceExperience within construction, contracting, permitting, home services, or a related industry preferredStrong organizational skills with excellent attention to detailComfortable following up with clients regarding proposals and outstanding paymentsProfessional written and verbal communication skillsComputer savvy and comfortable learning new systemsWorking knowledge of Microsoft OutlookBasic proficiency with Microsoft ExcelAbility to manage multiple priorities in a fast-paced environmentSelf-motivated with a strong sense of follow-through and accountabilityConstruction industry experience is a plus, but candidates from other fast-paced, service-oriented environments with similar administrative responsibilities are encouraged to apply.📩tschorsch@mastaffing.com