Office Administrator

Elsewedy Digital an Elsewedy Electric Company:About Elsewedy Digital an Elsewedy Electric Company:We are the largest telecommunications, safety and security systems integrator operating in the Middle East, África and Asia Pacific regions providing turnkey solutions for energy, transport and telecom industries. All our telecommunications, safety and security solutions are engineered and supported locally, giving our customers the advantage of getting support for their businesses when and where they need it. We are fully integrated turnkey solutions provider in Telecommunications, Safety & security, Fiber cabling & connectivity and Automation.For more details, please visit our website: https://www.elsewedyelectric.com/en/default

Job Title: Office Administrator Location: Dubai Silicon Oasis, Dubai, UAEDuration: Full TimeJob PurposeWe are looking for an organized and proactive Office Administrator with administrative experience, including hands-on experience in airline ticketing and travel bookings.

The candidate will be responsible for providing day-to-day administrative support, coordinating travel arrangements, maintaining records, and ensuring smooth office operations.Key ResponsibilitiesManage day-to-day office administrative activities and provide general administrative support.Handle airline ticketing, flight bookings, cancellations, rescheduling and travel arrangements for employees and management.Coordinate hotel bookings, airport transfers, visas, and other business travel requirements.Maintain accurate records of travel bookings, expenses, invoices, and employee documentation.Coordinate with travel agencies, airlines, hotels, and other service providers.Prepare and maintain reports, trackers and administrative documents using MS Excel and MS Office.Manage office correspondence, emails, documents, and filing systems.Support meeting arrangements, appointments, and internal coordination.Monitor office supplies and coordinate with vendors for procurement and services.Follow up with internal departments and external service providers to ensure timely completion of tasks.Maintain confidentiality of company and employee information.Support management and HR with various administrative activities as required.Handle multiple priorities and ensure all administrative tasks are completed accurately and on time. Flight & Hotel Booking ManagementManage and coordinate domestic and international flight and hotel bookings for employees, management, and business visitors.Arrange flight and hotel reservations, ticket issuance, cancellations, rebooking, upgrades, and itinerary changes.Compare flight options, schedules, and fares to ensure cost-effective travel arrangements.Ensure all travel requests have the required approvals and project/cost codes before booking.Maintain accurate records of travel bookings, costs, and employee travel history.Monitor travel plans and proactively manage changes or urgent travel requirements.Negotiate corporate rates and obtain competitive quotations from hotels and travel suppliers.Select accommodation based on company policy, location, availability, and budget.Monitor hotel rates and identify opportunities for cost savings.Coordinate check-in/check-out requirements, extensions, cancellations, and changes.Review hotel invoices and ensure charges are accurate and aligned with approved bookings.Administration OperationsSupport the day-to-day administration activities and ensure smooth office operations.Manage office supplies, stationery, equipment, maintenance, utilities, and administrative vendors.Coordinate company transportation, vehicles, couriers, and other administrative services.Support company events, meetings, business visits, and management requirements.Coordinate with Finance, HR, Projects, Procurement, and other departments regarding administrative and travel requirements.Maintain proper documentation, records, contracts, invoices, and administrative reports.RequirementsBachelor's degree or equivalent qualification preferred.5–6 years of relevant office administration experience.Proven experience in airline ticketing and corporate/business travel bookings is preferred.Good knowledge of airline booking procedures, flight schedules, cancellations, and rescheduling.Strong knowledge of MS Office, particularly Excel.Excellent communication and interpersonal skills.Strong organizational and coordination skills.Arabic-speaking skills are good to have and will be considered an added advantage.