Office Administrator

Company Description HARLEM Solicitors is a commercial law firm focused on effective advocacy, practical solutions, and securing the best legal outcomes for business and individual clients. The firm emphasizes being approachable, responsive, and highly specialized across a wide range of practice areas. HARLEM Solicitors is committed to resolving legal issues reasonably, aiming to avoid unnecessary and costly litigation while still providing thorough protection of clients’ interests. The team delivers clear, straightforward assessments of risks, costs, and case merits, helping clients make informed decisions. Known for its strong internal capabilities and energetic, skilled professionals, HARLEM Solicitors is dedicated to crafting workable legal and business strategies that are both efficient and result‑oriented.Role Description The Office Administrator is a full-time, on-site role based in Ibadan, responsible for supporting the smooth daily operation of the firm’s office. This role includes managing front-desk activities, handling phone calls and emails, greeting visitors, and directing inquiries to the appropriate team members. The Office Administrator will organize and maintain files and records, schedule and coordinate meetings, oversee office supplies and equipment, and support attorneys and staff with administrative tasks such as document preparation and data entry. The role also involves assisting with client service activities, ensuring a professional and welcoming environment, and maintaining accurate logs and reports for internal use. The successful candidate will work closely with colleagues to uphold efficient office workflows and high standards of confidentiality and professionalism.Qualifications Strong Office Administration and Administrative Assistance skills to manage daily operations, documentation, scheduling, and record keeping.Ability to use and maintain Office Equipment, including printers, copiers, scanners, phones, and basic office technology tools.Excellent Communication skills, both written and verbal, for interacting with clients, colleagues, and external partners.Proven Customer Service skills to handle inquiries, support clients professionally, and maintain a welcoming office environment.Attention to detail, strong organizational and time management abilities, and capacity to prioritize multiple tasks.Proficiency with standard office software (e.g., word processing, spreadsheets, email, and calendaring tools).Ability to handle confidential information discreetly and work effectively in a legal or professional services environment.Relevant post-secondary education or certification in office administration or a related field is an advantage; prior experience in a law firm or corporate office is beneficial.