Office Administrator | Dubai

Seaborne Shipbrokers S.A. is a leading provider of client-focused Shipbroking services, offering expertise in Sale & Purchase, Newbuildings Contracting, Chartering, Financial Advisory, Research, and Valuations to Shipowners, Private and Public Equity investors, and Credit Institutions.We are currently seeking an Office Administrator, for our Dubai office, who will provide high-level administrative support to our team and act as a critical partner in ensuring the smooth operation of daily activities. This role requires exceptional organizational skills, attention to detail, and the ability to handle confidential information with discretion.ResponsibilitiesProvide comprehensive administrative and office support to ensure smooth daily operationsManage and prioritize calendars, scheduling meetings, appointments, and travel arrangements for the teamLiaise with suppliers, clients, and other external parties to address and resolve routine issuesProactively follow up on outstanding matters to ensure prompt resolutionPrepare and organize documents as needed, maintaining accuracy and accessibilityServe as the first point of contact, screening and routing incoming calls, emails, and inquiriesPlan and coordinate events, conferences, and meetings, ensuring all logistics are in placeHandle sensitive information with professionalism and uphold strict confidentialityOversee expense reports, invoices, and budgets for the executive's officeUndertake additional administrative tasks or projects as requiredRequirementsMinimum 3-5 years previous experience in a similar roleProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant toolsExperience supporting senior executives, external clients, or suppliersBusiness-fluent English and ArabicEligible to work in the United Arab EmiratesExceptional organizational and time-management skillsAbility to prioritize and multitask in a fast-paced environmentBenefitsOpportunities for professional growth and developmentFriendly, collaborative, and supportive working environmentModern office facilities and equipment