Office Assistant

Position Overview:The Office Assistant is responsible for supporting the smooth day-to-day operation of the office and maintaining a welcoming, professional environment for employees, clients, and visitors.The role will primarily focus on office hospitality, front-office support, office supplies and stock management, and general administrative assistance. The successful candidate should be service-oriented, organized, presentable, and attentive to detail What You'll Do:Office Hospitality & Client Support· Prepare and serve tea, coffee, water, and other refreshments for clients, visitors, and employees.· Ensure meeting rooms and reception areas are prepared and presentable before and during client meetings.· Welcome and assist clients and visitors in a professional and courteous manner.· Support the team with hospitality arrangements for meetings and office events.· Maintain appropriate levels of hospitality supplies and ensure refreshments are readily available.Reception & Communication Support· Answer and direct incoming telephone calls professionally and promptly.· Receive visitors and notify the relevant employees upon their arrival.· Assist with basic visitor coordination and ensure visitors are directed appropriately.· Receive and distribute incoming documents, correspondence, and deliveries as required.Office Supplies & Stock Management· Monitor and maintain office grocery, hospitality, and stationery stock. · Prepare the monthly office stock and replenishment list for approval. · Ensure supplies are properly stored, organized, and readily available. · Receive and organize office supplies and deliveries. · Report shortages and replenishment requirements in a timely manner.General Office & Administrative Support· Assist with printing, photocopying, scanning, filing, and basic document preparation.· Maintain common areas, meeting rooms, pantry, and reception areas in a clean and presentable condition.· Report maintenance, cleaning, or facility issues and coordinate with service providers when required.· Assist with office setup, meetings, internal activities, and other general administrative tasks as assigned.· Support the team with day-to-day office requirements to ensure a smooth and professional working environment.Qualifications & Experience· Previous experience in an office assistant, hospitality, receptionist, front-office, or similar support role is preferred.· Good communication and interpersonal skills.· Basic English communication skills; Arabic is an advantage.· Basic computer literacy and familiarity with Microsoft Office.· Good organizational and time management skills.· Professional appearance and a service-oriented attitude.· Ability to multitask and respond to requests in a timely manner.