Office Associate - Legal & Compliance

Job Purpose:The Office Associate supports the Legal Office by providing efficient administrative, clerical, and coordination assistance to ensure the smooth day-to-day operation of legal and office functions. The role requires discretion, strong organizational skills, and the ability to handle sensitive information with professionalism.Responsibilities:Administrative SupportProvide general administrative support to legal professionals, including scheduling meetings, managing calendars, and coordinating appointments.Prepare, format, and organize legal documents, correspondence, and reports.Maintain accurate filing systems for physical and electronic legal records.Document and Records ManagementAssist with document tracking, version control, and archiving in accordance with legal and compliance requirements.Ensure confidentiality and secure handling of legal documents and sensitive information.Support document submission, notarization, and retrieval as required.Coordination and CommunicationAct as a point of contact between the Legal Office and internal departments, external legal counsel, and government entities when applicable.Receive, log, and distribute incoming correspondence and legal notices.Follow up on action items and deadlines to support timely legal processes.Office OperationsSupport office logistics such as procurement of supplies, expense tracking, and vendor coordination.Assist with onboarding documentation and record maintenance for legal team members.Support compliance with internal policies, procedures, and administrative standards.