Office Coordinator

Position OverviewJob Title: Office Coordinator (2 Openings)Location: Onsite — Alhambra, CA 91803Duration: October 1, 2026 – March 31, 2027Position Summary We are seeking two detailed-oriented Office Coordinators to join our team onsite in Alhambra, CA. In this role, you will provide critical business office and administrative support across Patient Accounting functions, ensuring smooth revenue cycle operations and accurate patient account management from October 2026 through March 2027.Key ResponsibilitiesAdministrative Support: Deliver comprehensive business office and administrative support across all Patient Accounting functions.Mail & Correspondence: Manage daily mail processing and correspondence streams for collections teams.Medical Records: Retrieve and submit necessary medical records to insurance entities and payers.Account Maintenance: Maintain assigned worklists and update patient accounts across multiple platforms, including PBAR, Aeos, Cerner, and claims editors.Refund Approvals: Coordinate and validate patient refund approvals through thorough documentation review and processing.Research Billing: Support research billing activities by invoicing non-industry trial claims, creating accounts for billable insurance charges, and tracking denials returned from CTU.Vendor Coordination: Execute ad hoc administrative and vendor coordination tasks, including submitting documentation via upload, email, fax, or mail to payers.Candidate Qualifications & RequirementsIndustry Experience: Prior hands-on experience working within the healthcare and revenue cycle space is required.Technical Skills: Familiarity with patient accounting systems (such as PBAR, Aeos, Cerner, or claims editors) and strong administrative proficiency.Soft Skills: Excellent organizational skills, attention to detail, and the ability to manage multiple workflows simultaneously in a fast-paced onsite environment.