Office Coordinator

Company Description

The company specializes in the distribution of chemicals and allied products across multiple sectors, including life sciences and industrial applications. With a focus on quality, reliability, and regulatory compliance, the organization supplies ingredients and solutions to customers in personal care, food and nutraceuticals, pharmaceuticals, household and industrial cleaning, perfume and fragrance, and agricultural plant nutrition and protection. The company works closely with manufacturers and end users to deliver tailored chemical products that meet technical and commercial requirements. Team members benefit from a dynamic environment that values customer service, technical expertise, and long-term partnerships. Role Description: This position is responsible for the smooth day-to-day running of the office, managingcorrespondence and scheduling, and providing administrative and organizational support to management and field sales managers. Candidates will be evaluated according to their experience and competencies. The Office Coordinator is a full-time, on-site role based in Ümraniye. Key Responsibilities● Manage the office's daily operations and ensure a well-organized, efficient workplace.● Handle incoming and outgoing correspondence, calls, and general office communication.● Organize and maintain filing systems for documents, contracts, and records.● Provide administrative support to field managers, including documents, proposal, and order tracking.● Schedule and coordinate meetings, appointments, and business travel arrangements.● Track office supplies and coordinate procurement as needed.● Support the organization of company events and internal activities.● Report to the department manager. Skills & Competencies● Strong organizational skills with the ability to manage multiple tasks simultaneously.● Meticulous, detail-oriented, and reliable in written and verbal communication.● Proficient in MS Office applications (Word, Excel, Outlook, PowerPoint).● Proactive, solution-oriented, and comfortable working as part of a team.● Respectful of confidentiality and trustworthy in day-to-day work.Requirements● Associate's or Bachelor's degree in Business Administration, or a related field.● Advanced level of English (written and spoken) is required.● Must currently reside on the Anatolian side of Istanbul.● Prior experience in an office management, secretarial, or administrative support role is preferred.● Strong time-management and prioritization skills.● Willing and solution-oriented approach to supporting field teams.If you are interested in this opportunity, please send your CV and cover letter, quoting Reference MOF-2/5, to info@mavisol.com.tr