Office Coordinator

Office Coordinator | Boston, MAOur client, a well-established PE Firm, is seeking a polished, organized, and service-oriented Office Coordinator to support the day-to-day operations of a busy Boston office. This is a highly visible role for someone who enjoys being the go-to person in an office, takes pride in creating a welcoming and well-run environment, and is comfortable juggling a variety of responsibilities throughout the day.

What You’ll Do

Serve as a welcoming first point of contact for visitors, guests, and callersManage the main phone line, including directing calls and taking messagesKeep reception, meeting spaces, kitchen, and shared areas organized and presentableCoordinate meeting room schedules and assist with conference room technologySupport meetings and events from setup through breakdown, including catering and other logisticsManage incoming and outgoing mail, packages, and deliveriesMonitor office and kitchen supplies and coordinate reordering as neededReceive and organize recurring office deliveriesCoordinate with internal teams and outside vendors regarding office needs, repairs, maintenance, and technologyAssist with troubleshooting and coordinating support for virtual and in-person meetingsHelp manage building access and communicate with building personnel as neededProvide general administrative support to the office leadership teamTake on additional office projects and responsibilities as neededWhat We’re Looking For:Bachelor's Degree requiredPrevious experience in an office administration, workplace services, hospitality, or similar roleHighly organized with strong attention to detailProactive, resourceful, and comfortable solving problems independentlyProfessional and personable with a strong customer-service mindsetAble to manage multiple priorities in a fast-paced environmentComfortable interacting with clients, guests, vendors, and colleagues at all levelsStrong written and verbal communication skillsProficiency with Microsoft Word, Excel, and OutlookReliable, flexible, and willing to pitch in wherever neededComfortable handling confidential informationPositive attitude and strong team mentalityThis is a great opportunity for someone who enjoys a people-facing role and wants to be an integral part of keeping a professional office running smoothly.This search is being conducted by Monument Staffing on behalf of our confidential client.