Office Coordinator

About us:Clearlight Energy, an LS Power company established in 2025, owns and operates more than 4,500 MW across 52 assets consisting of utility scale solar, wind, battery storage and renewable natural gas in North America. Approximately 4,000 MW of its operations are located in the U.S., across NYISO, MISO, PJM, ERCOT and CAISO markets, with the remaining 500 MW located in Canada. The Company is headquartered in Oakville, Ontario with employees in both Canada and the United States.Clearlight Energy focuses on providing operational excellence to supply critical energy capacity and meet growing demand. Additionally, it has a 1,200 MW development pipeline of additional renewable resources to support grid reliability and decarbonization.

About the Role

The Office Coordinator is responsible for maintaining an organized work environment, coordinating day-to-day office activities, and providing hands-on support to the leadership team as needed. This position is based on site in our Houston, Texas office Monday to Friday, with the possibility of one remote day per week. This role reports to the HR Manager.

Key Responsibilities

Office ManagementGreet visitors, and be the main point of contact for general office inquiries and logisticsMaintain a well-organized, clean, and fully stocked office environmentManage the purchasing and inventory of company and office supplies and equipmentProcess purchase orders and vendor invoices, and track office spendingCoordinate office maintenance, repairs, and vendor relationshipsManage vendor service agreements (e.g., cleaning, copier, coffee service) and track renewalsHandle mail, courier services, and deliveriesCoordinate with building management on access cards, maintenance requests, and any concernsIdentify opportunities to improve office processes and efficiencyAdministrative SupportProvide administrative assistance to the leadership team as neededManage calendars and coordinate meetings, prepare and edit presentations, reports and memosAssist with travel arrangements and track expenses in ConcurSupport internal communications and coordination across teamsAssist in planning company events, meetings, and team activitiesSupport onboarding and offboarding logistics for employees (workspace setup, supplies, equipment returns, etc.)Qualifications & SkillsMinimum of 3 years of experience in an administrative or office support roleBachelor’s degree, diploma, or certificate in Office Administration or a related field is preferredExperience supporting senior leadership or executives is preferredStrong organizational skills; ability to handle multiple priorities with attention to detailExcellent verbal and written communication skillsProficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and SharePointExperience with Concur or similar expense management software is preferredAbility to handle confidential information with discretionProfessional, proactive, and service-oriented mindsetAbility to lift and carry up to 25 lbs (e.g., supply deliveries)